Administrative Coordinator

Summary

About Us

Chabad of the East Valley is a dynamic and welcoming Jewish community center located in Chandler, AZ. We are dedicated to enriching Jewish life through education, celebration, and spiritual connection. We’re seeking a highly organized and personable Administrative Coordinator to support the Rabbi, manage front office operations, and assist with programs and community events.

Job Summary

The Administrative Coordinator plays a key role in ensuring smooth day-to-day operations at Chabad of the East Valley. This position involves a blend of administrative support, member services, event coordination, and office management. Ideal candidates are proactive, detail-oriented, and comfortable working in a Jewish communal environment.

Schedule

• Part-Time: Monday–Friday, 9:00 AM–3:00 PM (on-site)

Duties

Rabbinic & Clergy Support

• Manage Rabbi’s calendar, appointments, and lifecycle events.
• Draft and manage professional correspondence on behalf of the Rabbi.
• Provide additional administrative assistance as needed.

Front Office & Administrative Tasks

• Answer phones and respond to emails; serve as the first point of contact for visitors and inquiries.
• Order and maintain office supplies; manage copier, phone systems, and mail distribution.
• Maintain and update records for membership, donations, and events using database software.
• Generate reports related to member lifecycle events and community engagement.

Member & Donor Relations

• Assist current and prospective members with information about programs, services, and membership.
• Guide new members through the joining process.
• Handle donor communications and acknowledgments in a timely and professional manner.

Event & Program Support

• Manage B’nai Mitzvah calendar, schedule meetings, and assist families with planning.
• Prepare for Shabbat services, onegs, and lifecycle events.
• Assist with logistics and staffing for High Holiday services and major community events.
• Work with volunteers and lay leaders to execute programs smoothly.

Requirements

Qualifications

• Previous administrative or office management experience required.
• Strong organizational skills with excellent attention to detail.
• Exceptional written and verbal communication skills.
• Comfortable working independently and as part of a team.
• Proficient in Mac OS, Google Workspace (Docs, Sheets, Gmail), and Microsoft Office (Word, Excel).

Nice To Haves

• Familiarity with Jewish customs, holidays, and lifecycle events is helpful but not required.

Benefits

Benefits

• Flexible, family-friendly work environment
• Opportunity to contribute to meaningful community work
• Be part of a warm and mission-driven team