Shipping and Receiving Coordinator

Job Description

Job Description

Position Title: Shipping and Receiving Coordinator

Department: Production

Reports to: Operations Manager

Position Type: Full-time

Name of Incumbent:

COMPANY OVERVIEW

Railcraft USA has been a leader in the designing and manufacturing of quality railing products for residential and commercial markets since 1985. Our superior product knowledge and our understanding of our Client’s needs enables us to provide our Clients with the highest level of quality and versatility possible. Railcraft USA. prides itself on being THE SOURCE for custom fabrication and creative designs.

ROLE OVERVIEW

This role oversees the overall shipping process at Railcraft USA. to ensure customers are efficiently served.

KEY RESPONSIBILITIES

• Prepare and provide information for daily shipment (i.e. shipping lists and instructions for packagers) from Paint line schedule, produced by Production Coordinator (Nicole Morris)

• Participate in and/or facilitate daily production and/or shipping meetings

• Ensure safety and cleanliness of work area

• Complete and coordinate trucking documentation (i.e. BOL, loading copy, etc.)

• Works with accounting for Invoicing month documentation

• Liaise with and provide information as needed to the Operations manager

• Liaise with sales, customer service, customers and co-workers who need assistance with shipping and logistics; provide quotes and information to meet their deadlines

• Quote for future orders if requested by sales, project estimator, project managers and customers

• Meets shipping operations standards by contributing information to strategic plans

• Use computers to communicate via e-mail, enter in information, print document and shop products accurately.

• Available to work on short, noticed overtime depending on customer or departmental requirements.

• Always Wear appropriate safety gear (e.g. safety glasses, mask, earplugs, steel-toe footwear, etc.)

• Contributes to team effort by accomplishing related or delegated duties as needed.

• Follow up on order status with Production Coordinator

• Responsible for safeguarding all company confidential information obtained in connection with employment whether oral, written or electronic which shall include all information which has been specifically designated as confidential by the employer in a manner which ensures confidentiality as outlined in Railcraft USA. Confidentiality Policy.

RESPONSIBILITIES

• Promote and uphold the Railcraft USA. vision, values and goals

• Adhere to all company policies and procedures and business code of ethics.

• Responsible to ensure behavior is respectful of all employees of Railcraft USA. and adheres to a respectful workplace that follows policies harassment and discrimination as set out in Railcraft USA. policies.

• Responsible to follow established Occupational Health and Safety procedures and policies

KEY ACCOUNTABILITIES/KPI ’S

• Maintaining product delivery based on Order shipping dates with all paper documentation.

• Maintain professional communication between departments within the company regarding overtime and shipping delays.

• Communicate shipping documents on a timely manner with accounting

REQUIRED QUALIFICATIONS, KNOWLEDGE, SKILLS, & EXPERIENCE

• Minimum of 10 years’ shipping and/or logistics experience

• Post-secondary education in a related area.

• Proficiency with MS Office products and excel and ERP systems

• Basic math skills

• Eagerness and willingness to learn and receive instruction/direction from qualified personnel and managers.

• Demonstrated high standard of integrity and professionalism.

• Demonstrated high level of dependability in being reliable and responsible toward work and others.

• Willingness to use protective clothing and equipment at all times

• High level of self-control, ability to maintain composure, ability to manage emotions in professional manner.

• Deadline oriented/time management

• Strong communication and customer service skills with the ability to speak and write English efficiently and effectively

• Excellent attention to detail, adaptability, and problem-solving skills

PREFERRED QUALIFICATIONS, KNOWLEDGE, SKILLS, EXPERIENCE

• Railing production experience and/or knowledge of products

• Knowledge of ERP

PRIMARY RELATIONSHIPS

• Production Coordinator

• Operations Manger

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.