Accountants Payable Representative

United Integrated Services (USA) Corp. was founded in Phoenix, Arizona in 2020. UIS is a U.S. subsidiary of United Integrated Services Co., Ltd. (UIS Taiwan) which was founded in Taiwan in 1982. UIS is a multidisciplinary engineering and construction company. We provide fully integrated design-build services to our clients in the high-technology industry for their manufacturing facility needs. Our scope of services includes engineering design, high-tech factory planning, and on-time equipment and material delivery in which clean-room systems, HVAC, electrical systems, and tool hook-up, are all vital parts in need of total coordination.

Summary: The Accounts Payable Representative is responsible for ensuring the accuracy of financial records, compliance with accounting standards, and supporting financial reporting. Review and process invoices, audit credit card bills, answer supplier inquiries, reconcile supplier statements. The ideal candidate will have strong analytical skills, attention to detail, and the ability to work collaboratively across departments.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Review and process invoices, audit credit card bills, answer supplier inquiries, reconcile supplier statements, and process and distribute checks


• Respond to external suppliers and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, recording sales tax, issues with processing supplier invoices


• Verify the accuracy of supplier invoices and confirm that the correct general ledger account codes are used and quantity and pricing match receiving records


• Generate payment to suppliers on a routine schedule and match the check with backup for review by the accounting manager


• Inspect paid and unpaid invoices to maintain accurate files


• Develop and maintain a filing system for financial information, records and documents to ensure easily available information


• Reviews daily field logs and receivers and posts cost to purchase orders

Qualifications:

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education/Experience:

• High School Diploma or bachelor’s degree in accounting, Finance, or relevant degree, or a related field.


• 3+ years of experience in Accounts Payable, or equivalent education or degree.

Skills and Competencies:

• Strong understanding of accounts payable processes in a corporate setting.


• Strong understanding of financial reporting standards.


• Have basic math skills for addition, subtraction, division, multiplication. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.


• Proficiency in Microsoft Office Suite products (Word, PowerPoint, Excel, Outlook, Teams).


• Intermediate knowledge of accounting software (i.e. Spectrum, QuickBooks).


• Excellent organizational and time management skills.


• Ability to act with integrity, professionalism, and confidentiality.


• Ability to effectively prioritize responsibilities depending on project needs. Ability to effectively present information and respond to questions from groups of managers and employees.


• Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.


• Must be able to work under pressure and meet deadlines while maintaining a professional attitude.


• Ability to work in a construction site environment (trailer office).

Language Proficiency:

• Excellent verbal and written communication skills in English.


• Ability to read, write and speak Mandarin required

Nice to have:

• Verbal communication skills in Mandarin.

Additional Requirements:

• Must have and maintain a valid Arizona driver’s license. May be required to travel to other sites within Arizona to perform certain work functions.

Physical Demands & Work Environment

This position requires the ability to lift and carry up to 50 lbs for transporting documents, equipment, and other materials as needed. The role involves extended periods standing, walking and/or of sitting while working at a computer. Frequent movement between the construction trailer and various areas of the construction site is necessary.

The position is based at the construction job site (trailer office). Even though the exposure of hazardous work conditions would be minimal, the employee may be required to visit the work area of the jobsite and thus be exposed to some typical work hazards that may be present on a construction site, such as dust, moving machineries, weather, caustic chemicals, noise etc. UIS would provide the required safety protection to ensure the safety of UIS employees and comply with all OSHA standards.

Equal Employment Opportunity:

UIS is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status. Or any other characteristic protected by federal, state, or local law. We believe in fostering a diverse and inclusive workplace where all individuals are treated with respect and dignity.

Disclaimer:

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties as assigned by their supervisor.