Executive Assistant

Reconciliation through Business and Economic Development.

Reports To: Senior Management

Summary

The Executive Assistant is responsible for a wide variety of administrative duties in support of the TKG Group staff members. Duties include but are not limited to reception, arranging travel plans, meeting minute-taking and distribution, scheduling appointments and drafting both internal and external correspondence. The Executive Assistant is also required to maintain confidentiality and professionally interact with employees, management and the public. Other duties shall be assigned as necessary.

Core Competencies

• Quality Orientation
• Time Management
• Problem Solving
• Accountability and Dependability
• Research and Analysis
• Operating Equipment
• Providing Consultation
• Ethics and Integrity
• Planning and Organizing
• Mathematical Reasoning
• Enforcing Laws, Rules and Regulations
• Mediating and Negotiating
• Communication
• Energy and Stress

Job Duties

• Provide direct administrative and office management support to all members of the executive team, as directed.
• Maintain work schedules and calendars of executive management, particularly the Senior Management
• Prepare travel schedules, book travel arrangements, and make reservations for Senior Management approval.
• Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events.
• Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
• Prepare draft reports, background documentation, and research.
• Receive and screen all inbound telephone calls, e-mails, and visitors for the executive office. Refer and/or redirect calls, e-mails, or visitors as required.
• Coordinate office activities.
• Troubleshoot and/or escalate office administration issues.
• Receive incoming mail.
• Review, evaluate, and distribute priority correspondence for executive team.
• Facilitate communication from department managers, business unit leaders, and project managers.
• Complete expense reports, and other related duties.
• Take and transcribe dictation notes.
• Prepare and review presentations.
• Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons.
• Other duties shall be assigned as required.

Requirements

• Post Secondary or 2-3 years' experience in an administrative role preferred.
• Previous work experience in an Indigenous organization is an asset.
• Strong knowledge of office procedures and practices.
• Keen attention to details.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
• Resourceful and flexible.
• Proven organizational and time management skills.

Work Conditions

• Manual dexterity required to operate computer and peripherals.
• Interacts with employees, various management levels and the public at large.
• Ability to lift up to 25 lbs.
• Repetitive work.
• Overtime may be required

Job Posting – Executive Assistant

TKG Group requires an Executive Assistant who will be responsible for a wide variety of administrative duties in support of the TKG Group staff members. Duties include but are not limited to reception, arranging travel plans, meeting minute-taking and distribution, scheduling appointments and drafting both internal and external correspondence. The Executive Assistant is also required to maintain confidentiality and professionally interact with employees, management, and the public. Other duties shall be assigned as necessary.

TKG Group Offers Competitive Salary Packages, An Engaging Work Environment, And Career Advancement Opportunities. Qualified Applicants Should Forward a Cover Letter And Resume To

***email_hidden***

Only those selected will be contacted

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