Project Coordinator - Operations and Regulatory Science

ABOUT CRITICAL PATH INSTITUTE (C-PATH)

Critical Path Institute (C-Path) is a nonprofit engaged in the creation of partnerships and innovative processes that improve human health by reducing the time, cost, and risk in developing and approving new therapies. For twenty years, we have partnered with industry and academic experts to advance technologies across the spectrum of medical product development from research to regulatory approval. As a leading nonprofit organization dedicated to fostering collaboration and promoting data sharing in the precompetitive space, C-Path has been at the forefront of numerous advances designed to get new treatments to patients quicker. Our continuing success is made possible by a combination of public and private support from those who share our vision to accelerate a path to a healthier world .

POSITION OVERVIEW

The Project Coordinator, Operations and Regulatory Science provides on-site administrative support to and works closely with programs/consortia related to Regulatory Science and Operations, including Finance, Information Technology, Portfolio Management and Communications, to facilitate and support continuing effective team operations to advance the multiple goals of those groups and C-Path as a whole. The person in this role will interact with both internal and external stakeholders from many backgrounds and will also perform various office management and clerical tasks.

ESSENTIAL DUTIES/RESPONSIBILITIES

Project Coordinator Responsibilities

• Plans and schedules ad-hoc and recurring meetings using tools such as Outlook, Zoom, and Teams for the programs/consortia being supported
• Helps prepare presentations, documents, and other materials as directed
• Anticipates scheduling conflicts by proactively identifying conflicts and taking corrective action.
• Participates in a variety of meetings, drives slides, and takes minutes as required
• Assists with planning and executing large virtual and/or face-to-face meetings and conferences
• Completes monthly expense reports in Suti Expense for Directors/groups supported
• Books travel arrangements in Am Trav as requested
• Supports the generation, dissemination, and archival of internal communications such as meeting recordings, meeting materials, and/or internal newsletters
• Identifies opportunities for improvement and/or process enhancement and make constructive suggestions for change
• Tracks and documents best practices and lessons learned and share those with the appropriate team members
• Assists with any organization-wide administrative needs as needed
• Participates in PC/Admin staff meetings

In-Office Responsibilities

• Greets various stakeholders, visitors, and guests; ensures external visitors sign the Visitor Log; determines the purpose of each person's visit and directs or escorts them to the appropriate location
• Directs office phone calls to staff; takes messages or directs to voice mail as appropriate
• Receives mail, documents, packages, and courier deliveries and notifies recipient(s) of the arrival by email
• Responsible for managing the inventory of booth materials and physical marketing collateral, and shipping/receiving these materials as warranted
• Performs administrative and clerical support tasks
• Performs basic filing and recordkeeping
• Responsible for shipping, mailing, and supplies orders
• Responsible for the postage program (stamps.com) and supplies, as well as supplies and service needs for the printers
• Orders, receives, and maintains office supplies
• Responsible for kitchen cleanliness, maintaining supplies, and servicing equipment as needed
• Contacts property management for any maintenance issues and keeps employees aware of any issues onsite

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Works well independently and in a team-oriented, collaborative environment
• Conforms to shifting priorities and demands and responds to adjustments and alterations promptly and efficiently
• Excellent attention to detail and organization skills
• Excellent written and oral communication skills
• Ability to interact professionally and courteously with people at all levels by phone, email, and in person
• Working knowledge of formal business writing to include composing correspondence and other professional documents
• Exercises good judgement in selecting methods and techniques for obtaining solutions
• Proficient use of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), internet browsers, SharePoint
• Proficient use of standard office equipment
• Familiarity with Zoom and Microsoft Teams platforms

REQUIRED EDUCATION & EXPERIENCE

• High School Diploma or Equivalent. Associate/bachelor's degree, preferred
• A minimum of two years of administrative experience required
• Experience in healthcare or science-related organizations, preferred

The above statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties m ay be added, or this description amended at any time.

Reasonable Accommodation:

C-Path complies with federal and state disability laws and makes reasonable accommodation for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact C-Path HR department at [email protected]

Critical Path Institute is an equal opportunity employer. Visit our website at