Accounts Payable Specialist I - Contract Role

Job Description

Job Description

POSITION OVERVIEW

The Accounts Payable Specialist I is responsible for the accurate and timely processing of all RWC Group payables, ensuring all charges are authorized and coded correctly within the proper time period. This includes matching invoices with the appropriate purchase order and receiving documentation. The ideal Accounts Payable Specialist I will handle company matters discretely and will always respond to our vendors, co-workers and business partners’ inquiries and concerns promptly, professionally and accurately.

This position will primarily be focused on assisting with the existing day-to-day workload as we implement a more automated AP system.

DUTIES & RESPONSIBILITIES

• Enter invoices with appropriate general ledger coding and corresponding approvals, often requiring coordination with multiple branch locations
• Match approved purchase orders and receiving approvals with original invoices
• Verify invoices for quantity, freight, pricing, due dates, and discounts
• Research any discrepancies between invoice and purchase order with approving department
• Assist with weekly check runs
• Create new electronic vendor files and respond to vendor inquiries as needed
• Help maintain open POs, spreadsheets, and reports
• Reconcile vendor statements
• Maintain positive relationships with vendors, following up as required
• Prepare general ledger entries and maintain proper supporting documentation
• Follow accounting procedures
• All other duties as assigned

CORE COMPETENCIES

• Excellent written and verbal communication skills
• Adept at problem solving and analytical skills
• High attention to detail
• Proven history of meeting deadlines
• Ability to maintain confidentiality
• Strong mathematical skills
• Customer / Client focused
• Ability to manage and prioritize multiple tasks using sound business judgment in a fast-paced environment

REQUIRED EDUCATION AND EXPERIENCE

• Excede or other accounting software experience
• 1-2 years accounts payable or general accounting experience
• Dealership experience preferred
• Accounting education preferred

Other Relevant Information About This Role:

• We are located at 75th Avenue, just south of the I-10
• This is an in person / on site role. We are not offering remote work at this time
• Opportunity for either Full-Time or Part-Time
  1. Full-Time Hours: Daily start time between the hours of 7am and 8:30am, M-F
  2. Part-Time Hours: Flexible times and days/week, with a minimum of 15-20 hours / week between 7a-5p, M-F.
• This is an hourly position, $19-$21/hour DOE.
• This is a contract position estimated to last 6 months
• This position does not include benefits