ADMIN SUPPORT

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Job Title: Administrative Assistant

General Summary: We are seeking a detail-oriented and organized administrative assistant to provide crucial support to our Tucson Geo team. The ideal candidate will be responsible for various administrative tasks, ensuring the smooth functioning of our office operations. This role demands exceptional organizational skills, effective communication abilities, and a proactive approach to problem-solving.

Primary Duties and Responsibilities:

Office Management:

• Greet visitors, answer and direct phone calls, and respond to emails in a professional manner.
• Maintain office supplies inventory, anticipate needs, and place orders as necessary.
• Assist in organizing meetings, conferences, and other office events.

Document management:

• Prepare and edit correspondence, reports, and presentations.
• Manage and maintain documents, both physical and electronic, ensuring accuracy and confidentiality.
• Assist in preparing project proposals, contracts, and other engineering documents.
• Prepares invoices

Administrative support:

• Provide administrative support to engineers and project managers, including scheduling appointments, making travel arrangements, and managing calendars.
• Coordinate with various departments to gather and disseminate information.
• Assist in generating reports and summaries as required.

Job Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty proficiently. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or equivalent: associate's degree or higher preferred
• Proven experience as an administrative assistant or in a related role.
• Proficiency in MS Office Suite (Word, Excel, Power Point, Outlook) and office equipment
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent communication skills, both written and verbal
• Ability to work effectively in a team and independently.
• Prior experience in a civil engineering or construction-related field a plus.

Why Alta?

Welcome to Alta E&I! Alta E&I is a leader and client full-service Civil, Surveying, Material Testing, and Environmental Engineering Company. We have partnered with the most reputable and knowledgeable architects, developers, building contractors, institutions, and government agencies. Alta provides performance driven solutions throughout the asset life cycle, from concept to decommissioning. These projects have primarily been in the Phoenix and Tucson metropolitan areas but have included other locations in the State of Arizona. Alta Southwest is one of the fastest growing premier Infrastructure and Environmental Engineering company is the state. We strive to be the best technical services company to work with, work for and invest in! Join us and gain a career through training that promotes additional certifications allowing you to become a skilled worker in the industry.

Benefits:

As an Alta Southwest employee you will receive the opportunity to enroll in our company sponsored benefits (medical, dental, vision, life, long term disability) and 401k plan. You will also receive 7 paid company holidays and accrue up to 10 paid days off. We pay for employee earned certifications, which include immediate pay increases. Join us and get a career!