RWC Idealease Office Manager

Idealease Business Manager

Department: Administration
Reports To: Idealease Accounting Manager/Idealease General Manager

Overview

The Idealease Business Manager oversees daily administrative and financial operations, ensuring accuracy, compliance, and efficiency. This role manages accounting policies, payables/receivables, financial performance, and internal controls while leading administrative staff, supporting HR, and partnering with sales, service, and rental teams to meet business goals.

Benefits

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  Health Insurance



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  401(k) Retirement Plan



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  Paid Time Off (PTO)



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  Competitive Wages



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  Flexible Scheduling

Key Responsibilities

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  Oversee daily administrative operations – Manage all aspects of Idealease’s administrative functions to ensure efficiency and compliance.



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  Support strategic and financial planning – Assist management with the annual business plan and compare monthly financial results against goals, recommending corrective actions when needed.



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  Develop and enforce accounting policies – Establish procedures for accounts payable, receivable, billing, and cash management, ensuring accuracy and adherence to company standards.



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  Maintain strong internal controls – Safeguard company assets through routine review of the general ledger, trial balance, and income statements, addressing discrepancies promptly.



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  Manage accounts payable and receivable – Oversee coding, review, and approval of payables; monitor receivables, conduct collection calls, and ensure timely customer payments.



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  Coordinate with departments on financial matters – Work closely with the Service and Rental teams on inventories, repair orders, new units, and units removed from service.



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  Lead administrative staff – Recruit, hire, train, and cross-train employees to ensure coverage and high performance across all administrative functions.



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  Maintain records and compliance – Administer contracts, insurance certificates, licensing, and legal documentation for all units, ensuring accuracy and timely updates.



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  Handle HR responsibilities – Support hiring, onboarding, and termination processes, ensuring alignment with company policies.



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  Continuously improve processes – Develop secure filing systems, enhance administrative workflows, and ensure all personnel understand and follow company procedures.

Leadership, Personal Development and Conduct

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  Communicate and cooperate with all departments.



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  Attend company meetings as required.



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  Handle all employee and customer issues in a professional and courteous manner.



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  Any other duties assigned by the Idealease General Manager.



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  Display an earnest desire to perform assigned tasks efficiently and accurately.



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  Eagerly participate in company sponsored training events.



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  Complete assigned tasks within the allotted time frame.



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  Display an aptitude to learn and advance.



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  Interact, at all times, with customers, employees and vendors professionally and courteously.



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  Promote an atmosphere of cooperation, teamwork and goodwill with fellow employees.

Desired Education and Experience

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  High School diploma or higher ; advanced education or technical certifications in business, sales, or automotive/truck maintenance preferred.



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  Relevant industry experience (3–7 years) in dealership operations, rental/fleet management, or service leadership roles.



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  Strong background in staff supervision and team development , including coaching, training, and performance management.



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  Practical knowledge of regulatory compliance, safety standards, and customer service best practices within a transportation or automotive environment.

This is not necessarily a list of all the duties, responsibilities and requirements associated with this position. While the accountabilities noted herein are intended to be an accurate reflection of the current job, the dealership reserves the right to revise the functions and duties as circumstances dictate. We are an Equal Opportunity Employer.