Accounts Payable Specialist

AIMS Companies (AIMS) provides turnkey inspection and cleaning services to the municipal and industrial community. We have grown to over 600 employees and maintain a fleet of over 600 operational equipment. We serve over 4,000 customers from a nationwide network of 18 facilities. We are an organization that has a safety-first value system and are committed to operational excellence and customer satisfaction

This position processes vendor payments, answers vendor inquiries and basic recordkeeping and reports to the AP Supervisor

Duties :

• Utilize Sage Intacct and TimberScan Titanium software to accurately process and record all AP transactions.
• Verify invoices for appropriate approvals, supporting documentation, and adherence to company policies.
• Review invoices for accuracy, discrepancies, and ensure proper coding.
• Prepare and process payments to vendors, utilizing electronic payment systems and checks.
• Reconcile vendor statements, resolve discrepancies, and follow up on outstanding payments.
• Maintain accurate and up-to-date AP records and documentation
• Assist with month-end and year-end closing procedures.
• Collaborate with cross-functional teams to ensure smooth workflow and timely payments.
• Respond to vendor inquiries and resolve any billing or payment discrepancies.
• Other duties assigned by leadership

Minimum Requirenents:

• High school diploma or GED and 1-3 years of experience in Accounts Payable experience.
• General knowledge of accounting principles.
• Ability to handle high volume work with accuracy on a deadline.

• Ability to communicate in English both verbally and in writing.
• Experience with ERPs such as SAGE INTAACT
• Construction Industry experience is a plus.
• Advanced computer skills.
• Proficiency in MS Office.
• Must be authorizated to work in the United States
• Must agree to a pre employment drug test and criminal background check

Preferreed Qulaifications:

• Must have a high sense of urgency in collections.
• Conducting oneself in a professional manner.
• Detail-oriented and a quick learner.
• Be well organized
• Be polite and considerate
• Proven ability to work well with others
• Successful in a fast paced enviroment