Executive Assistant

By the Sea Resorts

170 Griffin Blvd, Panama City Beach, FL

Full Time

Executive Assistant

Location: On-Site, Panama City Beach, Fl

Employment Type: Full-Time

About The Role

We are seeking a highly organized, adaptable, and discreet Executive Personal Assistant to support the ownership of a growing hospitality and real estate company. This role is ideal for someone who thrives in a fast-paced environment, maintains a calm and professional demeanor under pressure, and can seamlessly shift priorities as business needs evolve.

The right candidate will act as a trusted partner—anticipating needs, managing competing priorities, and ensuring day-to-day operations run smoothly both professionally and personally.

Key Responsibilities

• Manage complex calendars, appointments, and scheduling across multiple time zones
• Coordinate travel arrangements, itineraries, and accommodations
• Serve as a gatekeeper and liaison between the CEO and internal/external stakeholders
• Assist with real estate and long-term rental coordination as needed
• Handle confidential information with the highest level of discretion
• Support meeting preparation, including agendas, materials, and follow-ups
• Run personal and professional errands and manage day-to-day administrative tasks
• Track projects, deadlines, and deliverables to ensure timely execution
• Adapt quickly to changing priorities and provide proactive problem-solving

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership
• Exceptional organizational and time management skills
• Ability to remain calm, professional, and solutions-oriented in a dynamic environment
• Strong communication skills (written and verbal)
• High level of discretion and confidentiality
• Tech-savvy with proficiency in Google Workspace, Microsoft Office, and scheduling tools
• Self-starter with the ability to anticipate needs and work independently
• Flexibility to accommodate occasional after-hours or urgent requests

Key Traits for Success

• Highly organized and detail-oriented
• Calm, composed, and unflappable under pressure
• Adaptable and comfortable with shifting priorities
• Resourceful problem-solver
• Trustworthy and dependable
• Strong sense of urgency without sacrificing quality

Why Join Us

• Opportunity to work closely with executive leadership in a growing company
• Exposure to hospitality, real estate, and short-term and long-term rental operations
• Dynamic, fast-paced environment with no two days the same
• Competitive compensation based on experience

How To Apply

Please submit your resume along with a brief cover letter explaining why you are a strong fit for this role.

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By the Sea Resorts

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