Accounts Payable Specialist

Position Summary

Under the direction of the Accounting Manager, the Accounts Payable Specialist ensures that all vendor invoices are entered into Ceres accurately, all supporting documentation is provided, procurement policies are followed, and vendors are paid timely.

Essential Functions

• Obtain proper approval on invoices by routing through DocuWare.
• Responsible for generating all purchase orders including securing proper documentation, authorization, and account coding.
• Obtain proper documentation, authorization, account coding, and verify accuracy of amounts for all invoices.
• Maintain accurate and organized electronic vendor files.
• Review and reconcile vendor statements to ensure accounts are correct and current.
• Preparation of annual 1099 filings.
• Process new vendor requests including obtaining W-9 forms.
• Resolve vendor questions and inquires in a timely manner.
• Prepare the weekly payment run including printing and distributing internal paper checks, uploading payments to the bank, and communicating remittance information to vendors.
• Maintain and implement changes to A/P processes and procedures as needed.
• Process and log daily donations received via mail
• Assists the team with external audit and single audit
• Assist with special projects and perform other general accounting duties as assigned.

Physical Demands/Environment Factors

• Ability to focus on detailed financial data for extended periods.
• Requires extensive sitting with periodic standing and walking.
• May be required to lift up to 20 pounds.
• Needs ability to communicate effectively through reading, writing, and speaking in person or on telephone.
• Standard business hours, with additional hours required during month-end or audit periods.
• Work is performed primarily in an office setting within a shared workspace environment.

Minimum Qualifications (Examples listed)

• High school diploma or equivalent.
• Minimum of one year experience in accounts payable.
• Working Knowledge of the following (not required but preferred):
  • Microsoft Navision (Accounting Software)
  • NetSuite
  • Docuware
• Thorough understanding of GAAP and non-profit accounting principles and practices
• Must maintain the highest standard of accuracy and confidentiality
• Ability to take initiative and work independently to establish and manage work priorities, activities and timelines to achieve results
• Detail oriented and able to balance multiple projects

Skills and Abilities

• Be a Team Player with a positive, approachable and friendly attitude.
• Demonstrate excellent customer service and communication skills
• Exhibits sound judgment and swift decision-making skills
• Exhibit strong attention to detail
• Moderate Ability to use Microsoft Products (Outlook, Excel, Word, Teams, etc.)
• Can work independently with minimal supervision.
• Ability to think creatively and come up with solutions.
• Strong work ethic, ability to learn quickly and adapt to change

Preferred Qualifications

• Experience with DocuWare or Document Management Software.

What we offer:

Pay range is $23-27/hr.

• Competitive Compensation Package:
  • Competitive Pay, including:
    • 401(k) Retirement Savings Plan with a generous employer match
    • Employee Referral Bonus Program
    • Tuition Assistance
• Comprehensive Benefits:
  • Medical and Insurance Coverage
    • An employee-only medical plan at no cost to you
    • 4 low-cost employee-only, spouse and/or family member medical plans
    • Vision and Dental coverage
    • Health Savings Account generously funded by the employer and Flexible Spending Account options
    • Short- and Long-Term Disability, Life and Accidental Death & Accident Insurance at no cost to you.
    • Employee Assistance and Wellness Programs
    • Optional Pet Insurance and Legal Shield Identity Theft offering
  • Time Off
    • 15 PTO days, accrued bi-weekly, that increases with length of service
    • 40 hours of Personal/Sick time
    • 8 Company Paid Holidays

Qualified candidates are invited to submit their resume and salary requirements to: https://www.stmarysfoodbank.org/careers/

St. Mary’s Food Bank is an equal opportunity employer. We evaluate qualified applicants without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, sexual orientation, gender identity or other protected status under all applicable laws, regulations, and ordinances.