Facilities and Pond Coordinator
- Coordinate and monitor on-going facility maintenance and installation projects.
- Anticipate, analyze and resolve operational problems in a timely manner.
- Respond to inquiries from community stakeholders regarding facilities maintenance protocol and concerns.
- Coordinate and monitor facility service, maintenance and renovation projects including pools and water features.
- Coordinate routine inspection, maintenance, and servicing of community ponds and water features.
- Assist with monitoring pond conditions for regulatory compliance, including water quality, vegetation management, erosion, and drainage concerns.
- Utilize site plans, maps, and aerial imagery to track pond locations, outfalls, easements, and service areas.
- Establish and maintain working relationships with pond maintenance vendors and applicable City or regulatory contacts.
- Support communication with the Manager, Community Assets and Director regarding pond conditions, compliance needs, recommended corrective actions, and prioritization.
- Assist with documenting pond maintenance activities, vendor reports, and compliance-related correspondence.
- Anticipate, analyze and resolve field operational problems in a timely manner.
- Assist with scheduling, repairing, maintaining all structures, amenities, lighting, etc. that may fall under the responsibility of the Association.
- Assist with amenity inventories.
- Assist in record keeping of turnover documentation from the Developer to the Association.
- Assist with processing facilities related expenses for payment.
- Assist the Manager, Community Assets with preparing master contract documents, addendums and change orders for landscape and facilities related contracts.
- Ensure collection, tracking and verification that contracted vendors are in compliance with insurance requirements.
- Assist Manager, Community Assets with electronic filing of documents in SharePoint and the community website.
- Attend after-hours meetings and events as needed.
- Other responsibilities as assigned.
- Comfort interacting with and educating homeowners through effective, articulate communication is essential.
- Passion for people and ability to engage in authentic, meaningful ways.
- Collaborative; predisposed to partnership and teamwork.
- Personable, tactful and diplomatic.
- Ability to handle tense interactions with poise.
- Predisposition to problem-solving.
- Flexible and adaptable to changing circumstances and priorities.
- High School diploma or GED required; College coursework and/or skill-based technical training is required.
- Education or experience in landscape management, construction, arboriculture, water management, facilities management, building trades, and swimming pool maintenance is highly desired.
- Solid knowledge of plant palettes common to a Texas landscape preferred.
- Ability to communicate effectively with a team of skilled and technically trained consultants and contractors. Fluency in Spanish a plus but not required.
- Ability to work in a team environment and on multiple projects simultaneously.
- Proficient in Microsoft Excel, Word, databases and various project applications.
- Maintain CPR, First Aid and AED certifications.
- The Facilities and Pond Coordinator should expect to work a flexible schedule, including evenings, weekends, and some holidays.
- Field-based role with regular on-site presence across amenities and common areas
- Physical demands include standing, walking, and light lifting as required by the role.
- Bring enthusiasm, curiosity, and a sense of fun to their work.
- Encourage a dynamic collaboration between internal and external stakeholders.
- Foster collaboration with internal and external partners
- Reflect a work style based on inclusiveness, mutual respect, consensus-building, and responsiveness to changing needs and opportunities.
- Deliver service with fairness, respect, and accountability.
- Embrace the vision, goals, and aspirations of Cohere.
- 401(k)
- Dental Insurance
- Health Insurance
- Vision Insurance
- Paid Time Off
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