Executive Assistant

Job Description

Job Description

Executive Assistant (Operations-Focused)

Company: Real Property Solvers LLC
Location: Remote (U.S.-Based – Eastern Time Zone Ideal)
Reports To: Sergio Ortega, Owner
Schedule: Part-Time (15–20 hours/week to start)
Compensation: $18–25/hr (1099 Contractor)

Real Property Solvers is a fast-growing real estate investment company based in Florida. We specialize in wholesale transactions, buy-and-hold properties, and building scalable systems that drive consistent deal flow.

We are in a growth phase and building stronger operational structure — KPIs, CRM organization, SOPs, and accountability systems — so the Owner can focus on acquisitions, partnerships, and scaling.

This role is critical to that next stage of growth.

This is not a basic administrative assistant role.

This is an Operations-Focused Executive Assistant position designed to bring structure, clarity, and accountability to a fast-moving real estate business.

You will serve as the operational backbone behind the CEO — ensuring KPIs are updated, CRM is clean, meetings are organized, follow-ups happen, and nothing falls through the cracks.

If you love structure, organization, tracking metrics, and keeping leaders accountable — this role is for you.

If you prefer highly repetitive tasks with minimal change, this is not the right fit.

• Executive Support Manage CEO calendar (seller calls, investor meetings, internal team meetings)

• Maintain inbox organization with 24-hour response standard
  

• Prioritize communications and flag urgent matters
  

• Prepare weekly meeting agendas and distribute follow-up notes
  

• Coordinate weekly team meetings and accountability check-ins
  

• Maintain and update weekly KPI scorecards (Lead Manager, Acquisitions, Dispositions)

• Track metrics inside CRM (REsimpli or similar)
  

• Update expenses and operational data inside CRM
  

• Identify inconsistencies or missing metrics proactively
  

• Ensure weekly reporting cadence is consistent and on time
  

You must be comfortable working in spreadsheets and tracking numbers.

• Maintain CRM cleanliness and pipeline integrity
  

• Ensure leads and contracts are properly tracked
  

• Assist in building and updating SOPs
  

• Help improve workflows and documentation
  

• Organize digital files and contracts
  

• Coordinate communication between title companies, buyers, and sellers when needed

• Assist with turning on utilities for property turnovers
  

• Monitor tenant-related communications and route appropriately
  

• Support light transaction coordination tasks when necessary
  

• Track delegated tasks and ensure completion
  

• Follow up with team members on outstanding items
  

• Help enforce operational consistency across the company
  

• KPI dashboard updated weekly without reminders
  

• CRM always clean and current
  

• Inbox remains organized with no backlog
  

• 100% of meetings have agendas and follow-up notes
  

• No missed appointments or scheduling conflicts
  

• Reporting delivered on time
  

• SOP library grows consistently
  

• CEO has mental clarity because details are handled
  

You are likely a great fit if you:

• Love organization and structure
  

• Are detail-oriented and systems-minded
  

• Take pride in keeping operations smooth
  

• Are comfortable tracking numbers and metrics
  

• Enjoy holding leaders accountable
  

• Communicate clearly and professionally
  

• Thrive in a fast-paced environment
  

• Are proactive and self-directed

• Someone who wants to run the company
  

• Someone who dislikes detail work
  

• Someone who avoids follow-up
  

• Someone uncomfortable working with KPIs and spreadsheets
  

• Someone who needs heavy micromanagement

• Prior experience supporting an executive or business owner
  

• Strong written and verbal communication skills
  

• High attention to detail
  

• Experience working in CRMs (real estate CRM preferred)
  

• Comfortable with spreadsheets and KPI tracking
  

• Strong follow-up skills
  

• Ability to handle confidential information
  

• Reliable internet and professional remote work setup

• Real estate investing experience (wholesale, buy-and-hold, creative finance)

• Experience working with remote teams
  

• Familiarity with KPI scorecards
  

• Process documentation experience
  

• Experience with REsimpli or similar CRM

This role begins part-time but may expand as the company grows. We are looking for a long-term team member who wants to grow alongside a scaling real estate investment company.