Assistant General Manager

TO APPLY:
Please click this link to apply using our USER-FRIENDLY APPLICATION. We ask that you upload any job-related certificates or transcripts while applying. The process will only take you 5 to 10 minutes.

Reports to: General Manager.

FLSA Status: Exempt.

HOAMCO Culture:

At HOAMCO, our team members bring passion, dedication, and integrity to every task. We value teamwork, open communication, and exceptional customer service. The Assistant General Manager is expected to embody these values while supporting the General Manager and ensuring smooth daily operations of the community.

Function & Role:

The Assistant General Manager (AGM) works under the supervision of the General Manager and supports the overall management of the Homeowners Association. The AGM is responsible for overseeing daily operations, assisting with staff development, and maintaining strong relationships with the Board of Directors, residents, committees, and vendors. This role is designed to ensure continuity of leadership, to support the General Manager and Homeowners Association, and to step into the General Manager role when needed.

Qualifications:

• Bachelor’s Degree preferred; Associate degree or equivalent experience required.
• CMCA certification or higher management designation strongly preferred.
• Minimum 3 years of experience in community association management.
• Strong written and verbal communication skills.
• Ability to use and train others in technology platforms such as Microsoft Office, Zoom, GoToMeeting, or similar.
• Demonstrated leadership skills.
• Knowledge of Arizona Revised Statutes and Federal regulations governing Planned Communities.

Primary Responsibilities:

Leadership & Community Relations:

• Act as second-in-command to the General Manager, assuming responsibilities in their absence.
• Serve as a community liaison, maintaining strong relationships with residents, staff, committees, vendors, and the Board of Directors.
• Model professionalism, integrity, and a solutions-oriented leadership style.
• Support and attend Board and committee meetings as required, preparing agendas, packets, and management reports.

Operations & Administration:

• Assisting in oversight of daily community operations, ensuring adherence to Board policies and management contracts.
• Assist with preparation of annual budgets, financial reporting, and ongoing expense monitoring.
• Support compliance with governing documents, CC&Rs, and applicable laws and regulations.
• Ensure accurate recordkeeping of contracts, files, meeting minutes, and community documents.
• Draft and distribute association communications, newsletters, and website updates.

Staff Development & Supervision:

• Assist in hiring, training, and evaluating on-site personnel.
• Promote a culture of teamwork, accountability, and continuous improvement.
• Ensure staff understand and adhere to company and community policies and procedures.
• Support staff concerns in a timely fair consistent manner
• Coordinate staff meetings and training sessions as directed by the General Manager.

Facilities & Vendor Oversight:

• Support oversight of facilities, amenities, and maintenance programs to ensure safety, cleanliness, and curb appeal.
• Conduct routine property inspections and report on findings.
• Assist with vendor contract negotiation, bid preparation, and performance evaluations.
• Monitor service requests and ensure timely resolution.

Governance & Risk Management:

• Enforce community rules and regulations with fairness and consistency.
• Assist with architectural review and compliance processes.
• Support development and monitoring of risk management and safety programs.
• Ensure proper insurance coverage, reporting, and documentation are maintained.

Key Competencies:

• Strong organizational and time-management skills in a fast-paced environment.
• Proactive decision-making within the scope of authority.
• Ability to clarify requests, communicate effectively, and maintain professionalism in all interactions.
• Commitment to excellent customer service and fostering community satisfaction.
• Integrity, credibility, and a collaborative spirit.

Other Duties:

• Perform other tasks as assigned by the General Manager or Board of Directors to ensure the success of the Homeowners Association.
• Attend HOAMCO training classes, meetings, and seminars as required.

Take the first step towards joining our team - APPLY NOW!

Why Join HOAMCO?

Since 1991, HOAMCO (Homeowners Association Management Company) has been a leader in community association management, currently managing over 600 communities across six states-and we’re still growing! At HOAMCO, we value teamwork, integrity, and exceptional service. This is an exciting opportunity to be part of a company that makes a real impact in communities.

Since 1991, HOAMCO (Homeowners Association Management Company) has successfully handled every aspect of community association management. We manage over 550 communities in six states and are continuing to grow.