Inventory Lead (Cannabis)

THIS POSITION IS FOR YOU IF:

• You rarely call out, especially if it affects your team negatively.
• Change, progress, and big goals don't scare you.
• You like respectful debate and candid feedback.
• You don't have trouble speaking your mind and challenging others.
• You never avoid taking ownership and responsibility, preferring to blame circumstances or others when things don't go as planned.
  

As an Inventory Lead at Baked Bros™ , you are responsible for maintaining accurate, compliant, and efficient inventory control throughout the cannabis product lifecycle. This role executes daily inventory operations, supports the Inventory & Purchasing Manager, and ensures seamless coordination between production, packaging, and sales teams. The Inventory Lead upholds strict adherence to state regulations, internal SOPs, and inventory best practices in a fast-paced, regulated environment.

Inventory Management:

• Oversee daily inventory operations, including receiving, intake, storage, and movement of raw materials, work-in-progress (WIP), and finished goods, ensuring all items are accurately labeled and stored.
• Support the Inventory Manager to maintain real-time inventory accuracy in Flourish and other tracking systems (e.g., Google Sheets), conducting routine cycle counts, mid-month, and end-of-month (EOM) physical counts. 
• Assist to reconcile variances and adjust records as needed.
• Manage and organize inputs to the finished goods inventory. Verify counts against the Batch Tracking Sheets (BTS)
• Track raw materials, packaging and consumables from intake through consumption.
• Communicate expiring or short-dated products to the Inventory & Purchasing Manager and Distribution Manager.
• Oversee the handoff of inventoried items to production and packaging teams, and ensure proper documentation is maintained throughout.
• Maintain proper storage and accurate accounting of all active ingredients. Ensure proper handoff and documentation is maintained for homogenization and dosing.

Materials Intake (Receiving):

• Ensure all inbound materials are matched to corresponding purchase orders and that all documentation is provided and organized properly.
• Accurately record quantities, batch/lot numbers, expiration dates, and supplier details.
• Label received materials clearly and accurately with dates, lot numbers, and storage instructions.
• Ensure all materials are properly moved to designated storage locations.
• Inspect shipments for damage, contamination or discrepancies and document them per the Receiving SOP. Escalate deviations such as shortages or damaged goods to the Inventory Manager immediately

Sales Orders Support:

• Confirm accurate finished goods counts and organization of inventory post daily order fulfillment. Communicate any discrepancies to the Inventory Manager and Distribution Manager.
• Partner with the Inventory Manager and Distribution Manager to coordinate any order adjustments (e.g. label adjustments, quantity adjustments, etc) as needed.
• Manage recall and return processes to ensure quick identification and resolution of affected products.
  

Communication & Reporting:

• Ensure strict inventory compliance with AZ state regulations is maintained at all times.
• Support internal and regulatory audits. Assist the Inventory Manager to ensure audit-ready records are maintained and available as needed.
• Communicate cross-departmentally with accounting, production and packaging departments.

VITAL FUNCTIONS

• Inventory Control
• Inbound Receiving Management
• Communication Efficiency
  

SUCCESS PROFILE

• Collaborates
• Directs Work
• Drives Engagement
• Organizational Savvy
• Plans and Aligns
• Optimizes Work Processes
• Nimble Learning
  

KPIs

• Maintain par-level inventories across all Raw Materials & Packaging within +/- 5%
• Achieve 100% on all state inventory audits with zero regulatory deficiencies
• Maintain > 97% accuracy match between physical and systems inventory for Finished Goods and Raw Materials
  

QUALIFICATIONS

• High school diploma or equivalent; associate degree or higher preferred.
• Proven experience in inventory management, preferably in the cannabis industry.
• Strong organizational and communication skills.
• Attention to detail and ability to manage multiple tasks simultaneously.
• Knowledge of state regulations related to inventory management.
• Familiarity with inventory management software and Google Drive Application Suite.
• Ability to communicate effectively across multiple departments.
• Strong problem-solving skills and ability to adapt to changing environments.
• Proficiency with basic computer tools for label printing, data entry, and tracking.