Sr. Executive Assistant

Senior Executive Assistant to the CEO - Kids Dental Brands

Founded in 2002, Kids Dental Brands has been dedicated to providing high-quality dental care to children of all backgrounds in a fun, safe, and welcoming environment. With nearly 50 practices across the country, we continue to grow by staying true to our patient-centered, doctor-led philosophy.

The Opportunity

We are seeking a highly organized and proactive Senior Executive Assistant to partner closely with our CEO and senior leadership team. In this role, you will play a critical part in keeping priorities moving forward by managing schedules, coordinating cross-functional initiatives, and ensuring key projects stay on track in a fast-growing organization.

This position goes beyond traditional administrative support. You will actively contribute to project management, help drive execution of strategic initiatives, and serve as a trusted partner to leadership by turning plans into action. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in bringing structure and clarity to complex work.

Why Join Us?

At Kids Dental Brands, you’ll have the opportunity to work closely with executive leadership and directly impact how a growing organization operates. Your work will help support a mission-driven team focused on expanding access to high-quality dental care for children.

Summary of Essential Job Functions:

• Partner directly with the CEO to drive company priorities by coordinating projects, tracking progress, and ensuring alignment across teams.
• Maintain ownership of key initiatives, including timelines, risks, dependencies, and outcomes, to ensure accountability and follow-through.
• Coordinate cross-functional efforts across departments to keep projects moving forward and aligned with business goals.
• Translate complex information into clear, concise updates, summaries, and decision-ready materials for senior leadership.
• Track decisions, action items, and deliverables to ensure commitments are completed accurately and on time.
• Identify bottlenecks or inefficiencies and recommend practical improvements as the organization continues to grow.
• Improve and standardize workflows, project tracking, and communication processes to enhance operational effectiveness.
• Support executive meetings by managing scheduling, preparing agendas and materials, documenting outcomes, and ensuring follow-ups are completed.
• Ensure the CEO is fully prepared for meetings, presentations, travel, and key discussions.
• Manage the CEO’s calendar with a strong focus on priorities, efficiency, and overall business needs.
• Oversee the development of provider employment agreements and amendments using standardized templates.
• Partner with legal as needed to support contracting, templating, and compliance efforts.
• Maintain clear visibility for the CEO through organized meeting notes, reminders, and consolidated updates on initiative status.
• Collaborate with other executive assistants to support alignment across the executive team.
• Handle sensitive and confidential information with professionalism and discretion.
• Exercise sound judgment in managing communications, information flow, and stakeholder interactions on behalf of the CEO.
• Perform additional duties as needed to support leadership and business operations.

Compensation and Schedule

• Salary: $95,000 - $115,000 depending on experience
• Schedule: Full-time position with a standard business schedule, with flexibility to support executive needs as required
• Job Type: Hybrid (to be discussed)

Qualifications:

• 5+ years supporting senior executives such as a CEO, President, or EVP in a fast-paced, growing organization
• Bachelor’s degree in business, operations, management, or a related field preferred
• Advanced proficiency in Microsoft Office
• Strong project management and organizational skills
• Ability to manage multiple priorities and work independently
• Excellent communication skills with the ability to simplify complex information
• High level of professionalism with demonstrated discretion in handling confidential and sensitive information
• Experience coordinating across teams and influencing without direct authority

Benefits That Support You Personally and Professionally:

At Kids Dental Brands, we offer a comprehensive and competitive benefits package designed to support your health, well-being, and future. Our offerings for this role include:

• Health Coverage - Medical, dental, vision, and basic life insurance.
• Supplemental Benefits - Voluntary life insurance, short- and long-term disability, legal assistance, identity theft protection, critical illness, hospitalization, and cancer insurance.
• Wellness Program - Incentive-based wellness initiatives to support your physical and mental health, plus access to our Employee Assistance Program.
• Financial Security – 401(k) retirement plan with company match to help you plan for the future.
• Paid Time Off - Enjoy a healthy work-life balance with paid time off, eight paid holidays annually, and dedicated wellness days.

Apply today to be a trusted partner to leadership and help drive meaningful impact.