Executive Assistant
Job Description
Job Description
We are looking for an experienced Executive Assistant to provide high-level administrative and executive support within our organization in Tucson, Arizona. This role requires exceptional organizational skills, a proactive mindset, and the ability to handle sensitive information with confidentiality. As a Contract-to-permanent position, this opportunity is ideal for someone seeking to grow within a dynamic and meticulous environment.
Responsibilities:• Manage multiple executive calendars, ensuring optimal scheduling and prioritization.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Organize and prepare for meetings and conferences, including drafting agendas and setting up presentations.
• Maintain and organize office files, ensuring easy access and proper documentation.
• Process incoming correspondence and tasks, distributing them appropriately and ensuring timely follow-up.
• Create and revise PowerPoint presentations in collaboration with multiple stakeholders.
• Compile and analyze data to prepare reports and presentations for management.
• Draft clear and precise correspondence, memos, and meeting minutes, ensuring accuracy and clarity.
• Plan and manage appointments, events, and special projects as needed.
• Uphold compliance standards by safeguarding confidential information and managing secure healthcare transactions.• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, with strong typing accuracy.
• Familiarity with systems such as ADP, Cisco Webex Meetings, Concur, and Kronos Timekeeping.
• Demonstrated ability to manage multiple tasks efficiently in a fast-paced work environment.
• Exceptional organizational and research skills, with strong attention to detail.
• Proven ability to work independently while meeting deadlines and prioritizing tasks effectively.
• Excellent written and verbal communication skills for interacting with staff and executive teams.
• Strong ethics and confidentiality practices, with a commitment to workplace safety.
• Reliable attendance and punctuality, with the ability to handle distractions effectively.
Recommended Jobs
Payroll Customer Service Specialist
Payroll Customer Service Specialist Location Phoenix, AZ (Estrella area) : Accelerate your Career! At Swift, our greatest asset is OUR PEOPLE! We strive to be the best and give our best every day. We…
Administrative Assistant
Job Description Job Description Job Title: Administrative Assistant Department: Office Reports to: Office Manager JOB SUMMARY: Under minimal supervision will perform various …
Dentist - Differentiated Opportunity
Lakeshore Family Dentistry is an established Dentist-Owned, Dentist-Led multi-location private practice in the greater Milwaukee Area, and we are looking for growth-oriented Dentists, aligned with ou…
Material Planner
DSV - Global transport and logistics In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global so…
Travel: Cardiac Cath Lab Tech
Job Description Job Description Job Title: Cardiac Cath Lab Technologist – Day Shifts Start Date: ASAP Shift: 4x10 Join Our Team as a Travel Cardiac Cath Lab Tech in Scenic Oro Valley &…
Business Development Center Representative
Company Description Royal Automotive Group believes in customer care that says, "You're Family." This is evident in all aspects of the business, and the proof lies in the numerous national awards an…
Senior Supervisor Mercantile
At Freeport-McMoRan, we are committed to providing an employment package that recognizes excellence, encourages safe production and a culture supported by our core values. Here, you’ll find a collabo…
Aircraft Structures Mechanic
Job Description Job Description Job Title: Aircraft Structures Mechanic Job Description: We’re seeking a skilled Structures Mechanic to join a reputable organization in the aviation indus…
Veterinary Technician - Chandler Small Animal Clinic, Chandler, AZ
Why Choose Happy Paws Veterinary Partners At Happy Paws, we believe work should be meaningful, fulfilling, and surrounded by people who genuinely care. Across every one of our practices, you’ll fi…
Content Creator - Darkly Video Content Specialist
Job Description Job Description Must love reading adult romance and spicier romance titles Must be aware of what is current and popular in the romance book community Must be comfortable p…