Human Resources Generalist

Purpose and Scope

To support the Diocese of Phoenix in its mission to encounter the living Christ, the Human Resource Generalist will actively support all HR key processes that reside under the Office of Human Resource (HR) ‘from hire to retire’, such recruiting, sourcing, selection, onboarding, HR Core Actions, performance management, employee relations, and help managers and employees with general HR Compliance inquiries while accurately applying Diocesan policies and practices.

Essential Job Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Responsible for accurate and timely responding to HR related inquiries and properly escalating matters to the Sr. Director of HR.

· Appropriately handles employee relations inquiries and complaints referring complex and/or sensitive matters to the Sr. Director of HR or appropriate staff.

· Supports and engages in all phases of the recruitment process, including and not limited to job postings, sourcing resumes, performing telephone interviews, and conducting reference checks, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings.

· Reviews, tracks, and collaborates with other supervisors to ensure documents compliance with Diocesan required and non-required training and work-related assessments. This may include coordinating and co-presenting on HR related topics and aptitude assessments and certifications.

· Supports with background check process and employee eligibility verifications.

· Completes accurate and timely HR Actions using Paylocity HRIS to ensure compliance with applicable employment changes.

· Reviews and drafts accurate HR related documents and processes including and not limited to offer letters, job descriptions, HR policies and procedures, HR Employee Handbooks under the direction of the Sr. Director of HR.

· Responsible for accurately onboarding new hires and rehires at the Diocesan Pastoral Center using Paylocity’s HRIS Onboarding process, which includes and is not limited to: Job Application, Form I-9, W-2 Forms, Employee Background Checks, and any Diocesan required acknowledgments.

· Maintains updated employee HR related files in all applicable formats and in compliance with applicable legal requirements and Diocesan Records Retention Guidelines.

· Helps administer the proper maintenance and launching accurate and timely performance evaluations for the Diocesan Pastoral Center and assists Diocesan Pastoral Center staff with questions.

· Maintains OSHA compliant, and easily accessible Worker’s Compensation files, and reports, while serving as the main point of contact for all inquiries by Diocesan parishes and schools, in collaboration with the Sr. Director of HR and the Diocesan worker’s compensation carrier.

· Ensures accurate and proper OSHA reporting on an annual basis.

· Represents the Diocesan Pastoral Center (DPC) as the office’s Trip Coordinator while actively coordinating the Trip Reduction’s Day-to-day activities, including the annual Trip Reduction survey process for the Diocesan Pastoral Center, under the direction of the Sr. Director of HR.

· Responds to verification of employment requests for Diocesan Pastoral Center employees and in an accurate and timely manner.

· Ensures all unemployment documents are sent to the appropriate parish, school or agency and responses are sent in a timely manner to the Department of Economic Security.

· Administers worker compensation reporting along with participating in administrative staff meetings, trainings, special projects, and other activities.

· Initiate and maintain employee leave records and administers the FMLA process including managing the FMLA leave initiation process, maintaining FMLA records and tracking FMLA leave time in collaboration with the Benefits Specialist.

· Stays up to date and handles HR related posting requirements at the Diocesan Pastoral Center under the direction of the Sr. Director of HR.

· May be asked to help facilitate and participate in employee relations meetings, such as disciplinary, terminations, and investigations.

· Remains updated on compliance with federal, state, and local employment laws and regulations, and recommended best practices and works with Sr. Director of HR to support the appropriate updates regarding these policies and practices to maintain compliance.

· Oversee various complex HR related project tasks in the department, as necessary.

· Familiarity with processing benefit enrollments, changes, and terminations in HRIS and vendor systems.

· May be asked to reconcile monthly benefit invoices and coordinate with vendors to ensure accurate billing.

· Supports with handling benefit audits to validate enrollments, eligibility, and payroll deductions.

· Maintains in-depth knowledge of employee benefit plan designs, eligibility rules, and vendor policies.

Works close with supervisors to support distinct types of leaves of absence including FMLA, Disability, Paid Parental Leave, ensuring benefit coordination, continuity and compliance with all applicable laws and regulations.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Responsible for accurate and timely responding to HR related inquiries and properly escalating matters to the Sr. Director of HR.

· Appropriately handles employee relations inquiries and complaints referring complex and/or sensitive matters to the Sr. Director of HR or appropriate staff.

· Supports and engages in all phases of the recruitment process, including and not limited to job postings, sourcing resumes, performing telephone interviews, and conducting reference checks, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings.

· Reviews, tracks, and collaborates with other supervisors to ensure documents compliance with Diocesan required and non-required training and work-related assessments. This may include coordinating and co-presenting on HR related topics and aptitude assessments and certifications.

· Supports with background check process and employee eligibility verifications.

· Completes accurate and timely HR Actions using Paylocity HRIS to ensure compliance with applicable employment changes.

· Reviews and drafts accurate HR related documents and processes including and not limited to offer letters, job descriptions, HR policies and procedures, HR Employee Handbooks under the direction of the Sr. Director of HR.

· Responsible for accurately onboarding new hires and rehires at the Diocesan Pastoral Center using Paylocity’s HRIS Onboarding process, which includes and is not limited to: Job Application, Form I-9, W-2 Forms, Employee Background Checks, and any Diocesan required acknowledgments.

· Maintains updated employee HR related files in all applicable formats and in compliance with applicable legal requirements and Diocesan Records Retention Guidelines.

· Helps administer the proper maintenance and launching accurate and timely performance evaluations for the Diocesan Pastoral Center and assists Diocesan Pastoral Center staff with questions.

· Maintains OSHA compliant, and easily accessible Worker’s Compensation files, and reports, while serving as the main point of contact for all inquiries by Diocesan parishes and schools, in collaboration with the Sr. Director of HR and the Diocesan worker’s compensation carrier.

· Ensures accurate and proper OSHA reporting on an annual basis.

· Represents the Diocesan Pastoral Center (DPC) as the office’s Trip Coordinator while actively coordinating the Trip Reduction’s Day-to-day activities, including the annual Trip Reduction survey process for the Diocesan Pastoral Center, under the direction of the Sr. Director of HR.

· Responds to verification of employment requests for Diocesan Pastoral Center employees and in an accurate and timely manner.

· Ensures all unemployment documents are sent to the appropriate parish, school or agency and responses are sent in a timely manner to the Department of Economic Security.

· Administers worker compensation reporting along with participating in administrative staff meetings, trainings, special projects, and other activities.

· Initiate and maintain employee leave records and administers the FMLA process including managing the FMLA leave initiation process, maintaining FMLA records and tracking FMLA leave time in collaboration with the Benefits Specialist.

· Stays up to date and handles HR related posting requirements at the Diocesan Pastoral Center under the direction of the Sr. Director of HR.

· May be asked to help facilitate and participate in employee relations meetings, such as disciplinary, terminations, and investigations.

· Remains updated on compliance with federal, state, and local employment laws and regulations, and recommended best practices and works with Sr. Director of HR to support the appropriate updates regarding these policies and practices to maintain compliance.

· Oversee various complex HR related project tasks in the department, as necessary.

· Familiarity with processing benefit enrollments, changes, and terminations in HRIS and vendor systems.

· May be asked to reconcile monthly benefit invoices and coordinate with vendors to ensure accurate billing.

· Supports with handling benefit audits to validate enrollments, eligibility, and payroll deductions.

· Maintains in-depth knowledge of employee benefit plan designs, eligibility rules, and vendor policies.

Works close with supervisors to support distinct types of leaves of absence including FMLA, Disability, Paid Parental Leave, ensuring benefit coordination, continuity and compliance with all applicable laws and regulations.

Job Requirements:

Knowledge, Skills, and Abilities Required

· Ability to maintain a high level of confidentiality.

· Must have the ability to work well with others in a team environment and demonstrate exceptional customer service skills.

· Exceptional negotiation and conflict resolution skills.

· Excellent spelling, grammar, proofreading, verbal, and written communication skills.

· Ability to work independently while effectively prioritizing schedules and tasks.

· Working knowledge of advanced administrative office procedures and techniques, accurate record keeping, filing, and attention to detail.

· Proficiency in computer applications, spreadsheets, word processing and database programs (Access, Excel, Word, Outlook, PowerPoint) and HRIS software.

· Ability to maintain high level of professionalism and confidentiality when interacting with employees of the Diocese, parishes, schools, agencies, and constituent organizations.

· Flexibility in a busy atmosphere, managing multiple projects simultaneously.

· Excellent time management skills with a proven ability to meet deadlines.

· Strong analytical and problem-solving skills.

· Ability to act with integrity, professionalism, and confidentiality.

· Thorough knowledge of employment-related laws and regulations.

· Proficiency with or the ability to quickly learn Paylocity HRIS talent management systems.

Minimum Qualifications

· Active, practicing Roman Catholic in good standing with the Church.

· Ability to exercise prudent and independent judgment, and maintain efficient, confidential procedures in handling Diocesan matters.

· Formal training or demonstrated proficiency in computer software applications and office procedures.

· Experience in Human Resources administration or an equivalent position with similar job functions preferred.

· Bachelor’s degree in human resources, Business Administration, or related field required.

· At least three years of human resource related experience preferred or equivalent HR Generalist work experience.

· Ability to communicate in Spanish highly preferred.

Diocese of Phoenix Diocesan Pastoral Center
400 E Monroe St
Phoenix AZ, 85004-2336

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