Accounts Payable Assistant

Job Description

Job Description

Position Title: Accounts Payable Assistant

FLSA Status: Non-Exempt

Full-time/Part-time: Part-time - 12 months

Benefits Eligible: No

Posting Closes: Open until filled

Reports to: Director of Finance

Position Summary: Salpointe Catholic High School is seeking an organized and detail-oriented professional with strong data-entry skills. The Accounts Payable Assistant is responsible for supporting the daily operations of the Finance department by ensuring accurate, timely and compliant processing of vendor invoices and payments. This role involves verifying the accuracy of all vendor information and payments, matching purchase orders, resolving billing discrepancies and maintaining organized financial records. Additionally, the role involves overseeing our Visa cardholder system, which includes ordering, cancelling and providing support to cardholders.

Outstanding Salpointe benefits include health, dental, and vision insurance plans; flexible benefits, life insurance and disability programs; paid vacation, sick/personal leave, and holidays; tuition reduction, as well as a generous 401k plan.

Duties include:

• Invoice Processing: Review, code and enter vendor invoices with precision

• Oversee Purchase Order process

• Prepare and execute weekly check runs

• Pay vendors timely and verify accuracy of invoicing; responding to all vendor inquiries

• Keep track of all payments and expenditures, including purchase orders, invoices, statements, etc.

• Assist in the month-end closing activities, including AP aging reports and cash reconciliations

• Reconcile processed work by verifying entries and comparing system reports to balances

• Resolve invoice discrepancies

• Maintain historical records

• Assist the Finance Director in gathering and compiling data for annual audit purposes

• Facilitate the Commercial Card purchasing program by ordering cards, canceling cards, addressing issues and changes required by Administration/Cardholders and reconciling month-end reporting

• Prepare analysis of accounts and produce monthly reports

• Assist the Finance Office with day-to-day operations as requested

• Ensure compliance with IRS and other federal/state regulatory agencies as it pertains to all functions of job

• Assure timely reporting for 1099’s and the States Escheatment laws and regulations

• Other duties/projects as assigned

Knowledge, Skills and Abilities:

Strong working knowledge of processing accounts payable, cash receipts and monthly journal entries

Provide outstanding customer service in a fast-paced environment

Working knowledge of Microsoft Excel, Word and Google Applications

Knowledge of accounts payable practices, regulations, and procedures

Attention to detail

Excellent customer service for the school both internally and externally

Analytical and critical thinking

Minimum Qualifications:

5 years of recent Accounts Payable experience

Solid employment history with verifiable references

Prior experience with Blackbaud financial software preferred