Bookkeeping, Accounting, and Auditing Clerks
Summary Shadow Rock Congregational Church seeks a part-time Bookkeeper to oversee financial operations across multiple ministries, including the Church, Preschool, Foundation, and Festival Garden. Key responsibilities include payroll processing, accounts receivable/payable, donor record management, financial reporting, and support for budgeting and audits. This role is a great fit for a seasoned accounting professional who is detail-oriented, mission-driven, and eager to contribute their expertise in a collaborative, faith-based nonprofit environment. Duties
- Generate and summarize monthly financial reporting for the Church, Preschool, Festival Garden, and Foundation
- Manage receivables and payables for all entities
- Prepare year-end financial reports
- Manage payroll processing, and generate W-2 earnings and 1099 filings
- Receive, record, and deposit contributions (offerings, donations, pledges)
- Maintain donor records and issue Giving Statements (annual and as requested)
- Track restricted vs. unrestricted gifts and reconcile contributions with donor records
- Acknowledge new gifts and memorial gifts and report to the Director of Operations
- Support stewardship campaigns and pledge tracking in collaboration with the Director of Operations
- Collaborate with the Director of Operations to develop, present, and review the Church’s Annual Budget
- Support Church and Foundation audits as needed
- Manage Preschool financial administration
- Manage accounts receivable and reconciliation; report aging AR to the Preschool Director
- Assist with Preschool fundraising and reporting
- Work with the Preschool Director to establish Procare tuition and Kids Day Out invoicing
- Manage financial reporting for the Shadow Rock Foundation
- Manage Festival Garden financials
- Administer investment accounts (brokerage or similar)
- Research, develop, and manage grants or special projects
- Work with the Director of Operations to complete and file the United Church of Christ Annual Report
- Process biweekly payroll, employee onboarding, and new hire paperwork
- Prepare and distribute W-2s and 1099s
- Maintain employee records and compliance documentation
- Support the Director of Operations with HR-related reporting and audits
- Support IT and technology updates related to financial and database systems
- Attend Weekly Staff Meetings and participate in the business portion as assigned
- Engage in Professional Development Trainings as available
- Associate’s degree or Bachelor’s degree in business, finance, or accounting
- 1–3 years of relevant accounting or financial experience
- Strong organizational skills, attention to detail, and ability to meet deadlines
- Ability to work independently while following direction and prioritizing effectively
- High standards of discretion, integrity, and professionalism
- Experience with payroll, fund accounting, and nonprofit financial systems
- Strict adherence to Shadow Rock Policies
- Physical capabilities needed to perform essential job duties (including sitting for extended periods, occasional lifting of up to 20 lbs, and using standard office equipment)
- Position is onsite; after orientation and training, some tasks may be performed remotely with approval
- Proficiency with financial and database systems; experience with ShelbyNext, Vanco, Amplify ChMS, and Procare strongly preferred
- Familiarity with cloud-based technologies
- Comfortable working with Churches or faith-based nonprofits
- Willingness to learn, adapt, and work additional hours as required
- Mission-focused perspective and alignment with Shadow Rock’s values
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