Clerical Support II

: JobID: 5246 Position Type: Business/Clerical/Clerical Support II Records/Registration Clerk Date Posted: 1/29/2024 Location: Sierra Linda HS Closing Date: 02/16/2024 Hourly salary range: $18.93 to $20.81 Contract months: 10 Salary Grade: 12 Hours per day: 7 Purpose Statement The job of Clerical II - Records / Registration Clerk is done for the purpose/s of providing clerical support to the Guidance Department and Student Information Systems Manager (Registrar), communicating information to students, parents, staff, and/or other districts; maintaining student information and files and providing information and/or direction as may be requested. Functions Assist attendance department in monitoring chronically absent students and advise administration of contact for the purpose of tracking attendance and keeping record of home contacts. Assist in the administration of placement testing for new students as needed for the purpose of assigning students in the appropriate level classes. Assist other personnel for the purpose of supporting them in the completion of their work activities. Assist SIS Manager in enrolling students, entering test data, entering course requests during pre-registration, assist with report cards/progress reports and track students testing out of courses. May perform duties as SIS Manager on an emergency basis if needed for the purpose of providing support and ensuring completion of necessary data to complete assignment. Audit teacher grade books and prepare grade books for storage; destroy student records and teacher grade books for the purpose of adhering to the Records Management Manual for Arizona School Districts. Complete transcripts / records requests for incoming / outgoing / graduated students for the purpose of providing necessary documentation as requested. Maintain a high level of confidentiality for the purpose of ensuring privacy. Maintain records and/or files for the purpose of ensuring an up-to-date reference and audit trail for ADE compliance. Process documents and materials for the purpose of disseminating information to appropriate parties and/pr ensuring accuracy of data. Research address errors; verify proof of residency when possible for the purpose of maintaining accurate information on students and meeting policy requirements. Responsible for scanning district CRTs for the purpose of distributing scores to faculty as needed. Sort/store files at the end of the school year for the purpose of ensuring documentation is on record in a safe and accessible place. Support Assistant Principal for Curriculum & Instruction for the purpose of providing assistance with their administrative functions in relationship to student records. Job Requirements: Minimum Qualifications Skills, Knowledge and Abilities SKILLS are required to perform multiple, non-technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications such as Basic SASI, Microsoft Word and Excel computer applications; preparing and maintaining accurate records. KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand multi-step written and oral instructions. Specific knowledge required to satisfactorily perform the functions of the job includes: common office machines and software and office methods and practices. ABILITY is required to schedule activities and/or meetings; gather and/or collate data; and use job-related equipment. Flexibility is required to work with others; work with data utilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals; work with similar types of data; and utilize job-related equipment. In working with others, some problem solving may be required to identify issues and select action plans. Problem solving with data may require independent interpretation; and problem solving with equipment is limited to moderate. Specific abilities required to satisfactorily perform the functions of the job include: none specified. Responsibility Responsibilities include: working with immediate supervision; providing information and/or advising others; and operating within a defined budget. Working Environment The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and some fine finger dexterity. Generally the job requires 70% sitting, 15% walking, and 15% standing. This job is performed in a generally clean and healthy Education: High School diploma or equivalent. Experience: Job related experience is desired. Required Testing: Pre-employment Proficiency Test. In House employees who apply for tranfer must pass the NEW District Basic Skills Computer Test and Typing Test. Certificates & Licenses: None Specified. Continuing Educ. / Training: None Specified. Clerances: Criminal Justice/Fingerprint Clearance. TB Clerance. The following policies have been adopted and are reflected in our employment practices: This organization is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, creed, age, gender or This organization complies with the Americans with Disabilities Act. Persons who may need some accommodation in the hiring process should contact the personnel office. This organization is a drug and tobacco free workplace. This organization requires a successful applicant to provide employment eligibility and verification of a legal right to work in the United States in compliance with the Immigration Reform and Control Act. Email To A Friend Print Version