Assistant Construction Administrator - Office Position

Job Description

Job Description

Assistant Construction Administrator

(Office-Based)

Scottsdale, AZ

Job Type: Full Time – Hybrid

WHO WE ARE

The SPS+ team serves clients and communities across Arizona and beyond, specializing in K-12 education while also bringing expertise to various other sectors. Our commitment to understanding our clients’ needs and desires drives us to uncover possibilities and design purposeful, impactful, and meaningful spaces that serve for generations to come. With over 60 years of Southwest experience, deeply rooted in servant leadership, we thrive on solving client challenges and delivering projects and solutions that consistently exceed expectations.

ABOUT THE ROLE:

We are seeking a detail-oriented, organized Assistant Construction Administrator to manage the construction phase of projects primarily from our Scottsdale office. This role is focused on document management, consultant coordination, and supporting project teams, ensuring smooth workflows and accurate records from project startup through closeout. While occasional site visits may be required, this is predominantly an in-office role.

This position is an excellent fit for candidates with prior experience as a Project Coordinator or Project Engineer who are looking to apply their organizational and communication skills in an architectural setting.

THE HEART OF YOUR ROLE: RESPONSIBILITIES

• Project Startup & Coordination
  1. Facilitate CA hand-off meetings and assist in pre-construction meeting preparation.
  2. Attend Pre-construction meeting to maintain client / GC relationships.
• Document & Communication Management
  1. Receive, log, and distribute submittals and RFI’s to consultants; track responses back to contractors.
  2. Create and issue ASI’s (Architect’s Supplemental Instructions) to the project team.
  3. Download, organize, and archive meeting minutes, project schedules, and testing reports.
  4. Maintain accurate logs for AUA’s ,CUA’s, change orders, and pay applications
  5. Data entry for AUA’s, CUA’s, change orders, and pay applications daily
  6. Track upcoming projects and maintain visibility of all active CA work.
• Closeout & Quality Support
  1. Assist with compiling punch lists into substantial completion forms.
  2. Review closeout documents, prepare final completion letters, and maintain project records.
• Team & Client Coordination
  1. Support PMs with construction-phase communication and documentation needs.
  2. Coordinate consultant input for submittals, RFIs, and closeout processes.
  3. Maintain professional, responsive communication with contractors and clients.

ELEVATE YOUR CAREER WITH EXCLUSIVE BENEFITS:

• 100% Employer paid Medical and Dental Insurance
• Telehealth
• Optional Employee-paid Vision insurance
• HSA Employer contribution
• 401(K) matching
• Competitive PTO
• Life & Disability Insurance
• Enjoy a balanced workweek with 9-hour workdays, plus a half-day on Fridays.
• Optional in-office work on Friday afternoons, where you can also bring your dog.
• Hybrid (office/remote) Workplace
• Performance bonuses

TO SUCCEED IN THIS ROLE: Required Qualifications

• Minimum 5 years of recent experience in Construction Administration (architectural design firm experience preferred).
• Experience as a Project Coordinator or Project Engineer strongly considered.
• Bachelor’s degree in Construction Management or related field preferred.
• Proficiency in Microsoft Office applications and document management systems.
• Strong organizational skills, attention to detail, and ability to manage multiple projects simultaneously.
• Demonstrated experience with submittals, RFI’s, ASI’s, change orders, and pay applications.

We look forward to hearing from you! No phone calls or recruiters, please.