Accounts Payable Specialist

Job Description

Job Description

We’re hiring a full-time Accounts Payable Specialist to join our growing finance team. If you're organized, tech-savvy, and enjoy working in a fast-paced, entrepreneurial environment—we want to hear from you.

About the Role:
You'll be responsible for managing the full cycle of accounts payable, including invoice processing, vendor communication, and payment execution. We use QuickBooks Enterprise and Bill.com , so experience with these systems (or a quick learning curve) is important.

Key Responsibilities:

Process, code, and enter vendor invoices into QuickBooks Enterprise

• 3 way PO matching, inventory receipts, jobs

• Experience reconciling inventory receipts/POs/Bills

• Experience with intercompany transactions

• Will be involved and have input for process improvement and scalability

• Experience with 3rd party bill pay software - Tilapia, Bill.com

• Manage payment workflows via 3rd party Bill pay software, including approvals and scheduling

• Communicate with vendors to resolve discrepancies and ensure accurate billing

• Proactively take advantage of early payment discounts when available

• Reconcile vendor statements and maintain up-to-date records

• Assist with month-end close, reconciliations and reporting

• General ledger experience is a plus

What We’re Looking For:

• 3+ years of accounts payable, PO matching, inventory receipts, jobs experience in a high volume environment

• Strong working knowledge of QuickBooks Enterprise/Jobs and 3rd Party Bill payment software

• Must be tech-savvy and comfortable with digital systems and workflows

• Excellent attention to detail, organizational skills, and time management

• Strong written and verbal communication skills

We’re a hands-on, team-driven company that manufactures and distributes custom products across multiple entities. If you thrive in a fast-moving environment and want to grow with a company that values accuracy and initiative, apply today.