Legal Support Specialist

Fuller IP Law

Location : Phoenix, AZ (Hybrid options available after training is complete)
Position : Full-Time Legal Support Specialist
Salary : Competitive, based on experience ($17.00 - $20.00 per hour)
Apply: Email resume to [email protected]

About Us:

Fuller IP Law is a values-driven intellectual property firm that helps innovators protect and grow the value of their ideas—from breakthrough therapeutics and medical devices to advanced materials, software, and hardware. We partner shoulder-to-shoulder with clients to design practical, business-aligned IP strategies, communicate proactively, and deliver clear budgets with no surprises.

Job Overview:

We are seeking a detail-oriented and organized Legal Support Specialist to join our team full-time. This role provides critical administrative and support to our attorneys and paralegals, ensuring seamless operations and exceptional client service in trademark and patent matters. The ideal candidate will have a genuine interest in and respect for our clients and creatively solve problems.

Key Responsibilities:

• Conduct internal conflicts checks and ensure compliance.
• Set up and maintain accurate client and matter records.
• Organize and save files and correspondence.
• Manage secure file transfers.
• Review documents for accuracy and report same to the client.
• Track case files, deadlines, and client correspondence.
• Maintain client databases and IP portfolios.
• Coordinate with clients for documentation and signatures.
• File and retrieve information using Patent Center, WIPO, and TSDR.
• Generate reports and documents from the patent docketing database.
• Process requests from the shared email inbox.
• Support IP transfers and record assignments.
• Assist with trademark and patent filings, including USPTO submissions.
• Communicate with inside counsel and staff on IP related matters.
• Complete other legal support projects as assigned.

Qualifications:

• Associate or Bachelor's degree in legal studies, paralegal studies, or related field (preferred).
• 1–3 years’ experience in a law firm or IP-related role (trademark/patent experience a plus).
• Proficiency with USPTO systems (Patent Center, TEAS, TESS) and legal software (e.g., AppColl, CPI).
• Strong organizational skills; able to manage multiple deadlines.
• Excellent written and verbal communication skills.
• Familiarity with Microsoft Office and document management systems.
• Detail-oriented, proactive, and team-oriented.
• Knowledge of IP law fundamentals preferred.
• Genuine interest in supporting clients and contributing to a collaborative team.

Why Join Us?

• Competitive salary and comprehensive benefits (health, dental, vision, 401(k)).
• Professional growth and continuing education opportunities.
• Collaborative, inclusive workplace with work-life balance.
• Hybrid work options and modern office facilities.
• Be part of a firm that protects innovation and supports creators globally.

Our Core Values:

• Open and Honest
• Team-Approach
• How Can I Help?
• Humbly Confident
• Live a Fuller Life