Experienced Intellectual Property Paralegal (Patent & TM Prosecution)

Experienced Intellectual Property Paralegal (Patent & Trademark Prosecution)
Job Type: Full-time
Schedule: Monday–Friday
Work Location: Hybrid / Remote
Experience Level: Senior / Experienced

About the Role:

We are an established Intellectual Property law firm seeking an experienced Intellectual Property Paralegal to join our team in a long-term role with growth opportunities. This position is ideal for a seasoned IP paralegal who thrives in a deadline-driven environment, values teamwork, and takes ownership of managing USPTO patent and trademark prosecution from start to finish.

Our firm operates under a Team Approach, where collaboration, accountability, and mutual support are essential. We are committed to cultivating success through Clarity, Alignment, and Movement (CAM)—ensuring every team member understands expectations, works in alignment with shared goals, and moves matters forward efficiently and accurately.

Our Core Values:

• Open and Honest
• Team Approach
• Humbly confident
• How can I help?
• We live a Fuller Life

We are looking for someone who aligns with these values and contributes positively to a respectful, collaborative, and high-performing team culture.

Responsibilities:

• Perform daily docket administration and thorough review in IP management systems (e.g., AppColl, CPI, Anaqua, or similar); update entries, enter billable time, generate reports, and resolve issues.
• Download, analyze, and distribute USPTO communications (office actions, notices, allowances) each morning; prepare prompt, accurate reports for attorneys and clients.
• Independently prepare, proofread, and file complex patent/trademark applications, responses to office actions, continuations, divisionals, extensions, statements of use, maintenance/renewals, IDSs, and other prosecution documents via TEAS, Patent Center, and USPTO systems.
• Proactively track and prioritize docket deadlines by urgency (working backward from closest dates); follow up with attorneys on pending actions and instructions.
• Handle detailed client communications regarding case status, strategy, deadlines, document needs, and prosecution updates.
• Conduct in-depth research on USPTO rules, procedures, prior art, and legal issues to support prosecution and responses.
• Draft and finalize supporting documents such as declarations, assignments, powers of attorney, petitions, and correspondence.
• Coordinate international filings (PCT, Madrid Protocol, Paris Convention) and liaise with foreign associates.
• Support IP portfolio management, due diligence, assignment recordations, and limited litigation/appeals preparation.
• Attend weekly team meetings, contribute to process improvements, and mentor junior staff on docket/filing protocols.
• Manage incoming work from dockets, attorney requests, client projects, or email; deliver completed work to supervising attorneys.

Qualifications:

• Paralegal certificate from an ABA-approved program or equivalent specialized training.
• 5+ years of experience as an IP paralegal in a law firm, with extensive patent and/or trademark prosecution and USPTO expertise.
• Proven independent management of high-volume dockets, daily USPTO reviews, deadline prioritization, and accurate electronic filings.
• Advanced proficiency in IP docketing software (AppColl, CPI, Anaqua, or equivalent) and USPTO systems (TEAS, Patent Center).
• Strong knowledge of U.S. patent/trademark laws, rules, and timelines (including PCT, maintenance fees, post- registration).
• Experience with international IP prosecution or litigation support.
• Exceptional organizational skills, meticulous attention to detail, and ability to handle competing priorities in a fast- paced setting.
• Outstanding written and verbal communication for client and attorney interactions.
• Proficiency in Microsoft Office, PDF tools, and legal research platforms.
• Commitment to confidentiality and professional judgment.

Compensation & Benefits:

• Competitive compensation: $65k-$90k based on experience.
• Comprehensive benefits: health, dental, vision, 401(k) with match.
• Professional development, CLE support, and clear paths for growth.
• Collaborative team environment with direct attorney access and emphasis on unity and support.
• Long-term position with opportunities for professional growth.
• Hybrid or remote options available (Phoenix Office).

How to Apply:
If you're a detail-oriented IP expert who aligns with our values, thrives on deadline management and prosecution support, and is excited to grow long-term with a team-focused firm, apply now!

To apply, submit your resume and cover letter detailing your IP prosecution experience via Indeed (or email [email protected]).

Submit your resume and a brief cover letter highlighting your intellectual property experience and interest in joining a values-driven IP law firm.