Administrative Assistant / Receptionist

Job Description

Job Description

What You’ll Do:

• Act as the first impression of VAI, welcoming visitors, assisting guests and vendors, and ensuring a seamless and professional front-of-house experience
• Coordinate meetings, calendars, travel, and day-to-day schedules
• Prep documents, presentations, and materials for meetings and leadership
• Manage filing, scanning, and data entry to keep everything organized and accurate
• Help keep communication flowing with emails, correspondence, and follow-ups
• Support general office operations—supplies stocked, spaces tidy, everything in its place
• Be the go-to for quick errands – whether it’s a post office run, grabbing lunch for the team, or handling the little things that keep the day on track

What You Bring:

• Positive, professional, and welcoming personality
• Strong organization skills and attention to detail
• Ability to multitask and stay cool in a fast-paced environment
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Previous admin or front desk experience is a plus
• An energetic, visionary mindset in line with VAI’s Core Values: Collaboration, Ownership, Resilience, and Enthusiasm

Physical Requirements:

• Ability to sit and stand throughout the day
• Lift up to 25 pounds occasionally
• Comfortable moving around the office and assisting guests as needed

What’s In It for You:

• Competitive pay and full benefits: medical, dental, vision, 401(k) with company match, PTO, and more
• Be part of a Day One team building Arizona’s next iconic resort
• A fun, fast-paced, creative work environment where your contributions are seen, felt, and celebrated
• The opportunity to help orchestrate the backstage magic that makes VAI Resort unforgettable

Position Details:

• Onsite in Glendale, AZ
• Full-time, non-exempt (hourly)
• Hourly wage starts at $19/hour based on experience

*Note: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Duties and responsibilities may be subject to change.

VAI Resort is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.