Executive Assistant

Role: Executive Assistant

Company: Rosenbaum Realty Group

Location: Gilbert, AZ

Pay: $65,000–$85,000

Rosenbaum Realty Group is a fast-growing, high-performance real estate and property organization with multiple locations in Arizona, and we are seeking a highly organized, proactive Executive Assistant to support senior leadership in a dynamic, fast-paced environment.

This role is ideal for someone who thrives on task switching, planning ahead, and keeping executives operating at their highest level, while also handling real estate transactions with precision and accountability. Someone who has proven ability to stay several steps ahead of executive priorities and deadlines

This position is a critical support role directly connected to executive productivity. You will work closely with the owners to manage schedules, communications, transactions, and operational details—both business and select personal tasks—so the organization runs smoothly and efficiently.

Required Qualifications

• Preferred but not a dealbreaker to have an Arizona Real Estate License (active or inactive), or willingness to obtain
• Experience or strong understanding of real estate and property management.
• Minimum of 5+ years in an Executive Assistant, Operations, or high-level support role. Experience supporting executives or business owners

• Strong organizational skills with the ability to switch tasks quickly

• Close attention to detail and strong follow-through

• Highly resourceful and solution-oriented; able to figure things out independently

• Excellent written and verbal communication skills

• Tech-savvy and comfortable managing multiple systems and inboxes

• Self-starter who executes tasks immediately—no waiting, no excuses, no hand-holding

Key Responsibilities

Executive Assistant Responsibilities

• Manage executive email inboxes and calendars, ensuring priorities are handled proactively
• Schedule meetings, coordinate appointments, and manage competing deadlines
• Organize and maintain documents, contracts, bank files, and internal records
• Assist with business administration, reporting, and organizational structure updates
• Support executive workflows with planning, follow-ups, reminders, and task tracking
• Handle select personal support tasks (errands, scheduling, household logistics, etc.) as part of executive support
• Maintain confidentiality and professionalism at all times

Transaction Coordinator Responsibilities (Licensed Candidates)

• Prepare and manage real estate transaction files from contract to close

• Ensure all documents are accurate, complete, and submitted on time

• Coordinate with agents, escrow, lenders, inspectors, and third parties

• Track timelines, deadlines, and contingencies

• Maintain compliance with Arizona real estate regulations

• Keep transaction records organized and up to date

Office & Work Environment

• In-office role

• Shared executive office environment

• Regular interaction with owners and the team

• Fast-moving days with variety—no two days are the same

• Clear task delegation and defined priorities between executives

Compensation & Benefits

• Salary Range: $65,000–$85,000, based on experience.

• Opportunity for long-term growth and expanded responsibility

• Structured onboarding and training plan once hired

• Paid Time Off (PTO)

• Secondary health insurance option