DPS Program Coordinator

: Posting Number req19051 Department Disability Psychoeduc Studies Department Website Link Location Main Campus Address Tucson, AZ USA Position Highlights

The Department of Disability and Psychoeducational Studies (DPS) in the College of Education (COE) welcomes applicants for the position of DPS Program Coordinator. We are seeking two highly motivated, self-directed, innovative, and experienced program coordinators to join our dynamic admin team.

This position involves multifaceted responsibilities, requiring organizational skills, attention to detail, excellent writing and verbal communication skills, problem-solving abilities, collaboration, the ability to work independently within a team, and efficient management of diverse tasks to ensure the smooth operation of the academic department.

This position will be supporting over 30 faculty, LTAs, staff, GAs, and over 100 graduate students.

The Department of Disability and Psychoeducational Studies offers nationally recognized undergraduate, master's, educational specialist, and doctoral-level degrees. Our degrees prepare teachers, counselors, specialists, administrators, school psychologists, school counselors, and researchers and educators in special education, rehabilitation, school psychology, gifted education, sign language and deaf studies, and educational interpreting.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs.

Duties & Responsibilities

Duties and Responsibilities:

• Facilitate smooth communication within departments, university colleges, and external parties.
• Collaborate and act as a liaison to the Disability Resource Center for accommodations, interpreters, accessibility.
• Oversight of Other Professional Services, Room and Course scheduling requests, time approval (including course changes and updates).
• Training and ongoing mentoring of fellow Program Coordinators and student workers.
• Provide backup for fellow Program Coordinators as needed.
• Perform work to maintain ListServ and key issuance.
• Coordinate and collaborate on special projects with the Grants Management Team to support faculty in routine grant funded transactions.
• Complete department financial transaction processing (e.g., travel arrangements, professional memberships, reimbursements, P Card reconciliations, operational advances, purchasing, etc.).
• Perform a variety of specialized administration responsibilities to support programs in various areas including Deaf Studies, Counseling, School Psychology and Special Education.
• Assist program area faculty leaders with administrative issues.
• Provide administrative support for community related outreach programs and enrollment.
• Comprehensive support for undergraduate and graduate students, including liaison with Grad College, SLATE, RCW-GCF Awards, GradPath, and Grad App processes.
• Assist with student orientation.
• Coordinate interviews and events.
• Manage student enrollments, course maintenance, and funding placeholders.
• Create and manage Qualtrics Surveys and Reports.
• Support for program accreditations and maintenance of Practicum/Internship records.
• Purchase instructional materials (e.g., test kits, scoring software, manuals).
• All other duties and responsibilities, as assigned.

Knowledge, Skills, and Abilities:

• Ability to exercise discretion in working with highly confidential and sensitive matters.
• Ability to accommodate and respond to shifting priorities, and multiple demanding projects, in a manner that is effective and efficient.
• Excellent time management skills.
• Strong organizational, analytical, and problem-solving abilities.
• Excellent communication skills and ability to work with a wide range of people at all levels of the organization.
• Ability to work collaboratively within a team.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through experience required.
• 1 year of relevant work experience required.

Preferred Qualifications

• Proficient experience with UArizona policies and procedures
• Experience with University of Arizona systems such as: UAccess Student, UAaccess Employee, UAccess Analytics, and UAccess Financials
• Demonstrated experience in effectively working across department

FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $25.50 - $31.88 Compensation Type hourly rate Grade 7 Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Grade Range Minimum $25.5 Grade Range Midpoint $31.87 Grade Range Maximum $38.25 Career Stream and Level PC1 Job Family Administrative Support Job Function Organizational Administration Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 2 Target Hire Date 3/27/2024 Expected End Date Contact Information for Candidates Katie Chimienti [email protected] Open Date 3/20/2024 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Diversity Statement At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness. Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at [email protected].