Paralegal

Job Description

Job Description

Who We Are:

Vestar is a nationally recognized leader in the acquisition, management, leasing and development of retail real estate with a significant market share in the Western US. Vestar has over 30 million square feet currently under operation and management and has been acknowledged by both institutional and private-client investors as an industry leader.

Since its inception in 1989, Vestar has become synonymous with integrity and responsibility. As one of the leading privately held real estate companies in the western United States, Vestar acquires, develops and manages retail and entertainment destinations of varying size and scale that serve as destinations and community focal points.

Summary/Objective:

Vestar is seeking an experienced, detail-oriented Paralegal to join our in-house legal team. This mid-level role supports the Legal Department across commercial real estate transactions, litigation matters, and general corporate legal functions. The ideal candidate brings 3–5 years of paralegal experience, thrives in a fast-paced environment, and demonstrates strong initiative, organizational acumen, and a collaborative working style.

Key Responsibilities:

Commercial Real Estate Transactions

• Assist attorneys in drafting, reviewing, and coordinating closing documents for acquisitions, dispositions, and financings.
• Conduct and review title searches, surveys, UCC searches, and due diligence materials; track and resolve due diligence matters.
• Prepare and organize closing binders, condition checklists, and transaction summaries.
• Coordinate with title companies, lenders, clients, and in-house and outside counsel throughout the transaction lifecycle.
• Maintain and update transaction tracking logs and critical-date calendars.

Leasing Support

• Review active commercial lease agreements and monitor critical lease milestones, including renewal windows and expiration dates;
• Assist with drafting lease renewals, extensions and lease assignments; Coordinate with tenants, outside counsel, title companies, lenders and clients on leasing matters and documentation;
• Prepare auxiliary lease documents, including estoppel certificates, commencement date agreements and memorandum of leases.
• Draft and review correspondence with tenants, including consent letters, default notices and demand letters.

General Corporate & Legal Support

• Prepare and file entity formation, amendment and termination documents, foreign qualifications, annual reports, and other state and local filings.
• Maintain corporate minute books, entity records, organizational charts, and registered agent information.
• Obtain employer identification numbers (EINs), good standing certificates, and file FINCEN Beneficial Ownership reports.
• Draft, review, and track a variety of contracts, NDAs, vendor agreements, and correspondence.
• Manage and organize litigation files; maintain case chronologies and status reports
• Handle notarizations and coordinate execution of legal documents.

Qualifications:

Required

• 3–5 years of paralegal experience, with meaningful exposure to commercial real estate or corporate transactions.
• Associate’s or Bachelor’s degree; paralegal certificate from an ABA-approved program preferred.
• Strong working knowledge of commercial real estate concepts, including leases, purchase and sale agreements, title insurance, and loan documents.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with document management systems.
• Exceptional written and verbal communication skills with high attention to detail; sharp contract-reading abilities.
• Demonstrated ability to manage multiple priorities and deadlines with minimal supervision.

Preferred

• Experience in an in-house legal department within a real estate, retail, or development company.
• Familiarity with Arizona real estate laws, regulations, and recording procedures.

• Notary Public commission in the State of Arizona (or ability to obtain).
• Experience working on multi-million-dollar real estate or other corporate transactions.

Work Environment & Physical Requirements:

• Standard office environment; primarily sedentary role with extended periods at a computer workstation.
• Occasional travel to project sites, title companies, or county recording offices may be required.
• Full-time position; must be available during core business hours with flexibility during high-volume transaction periods.
• Fully in-office

Vestar is an equal opportunity employer. We celebrate diversity in our workplace and we hire the most qualified candidates without regard for age, ethnicity, gender, gender identity or expression, language differences, nationality or national origin, family or marital status, physical, mental, and developmental abilities (or the perception of a disability), genetic information, race, religion or belief, sexual orientation, skin color, social or economic class, education, work and behavioral styles, political affiliation, military service, caste, or any other characteristic protected by law.

Eligibility: Applicants must have valid work authorization that does not now and/or will not in the future require sponsorship of a visa for employment authorization in the US by Vestar.