Activities Director

Job Description

Job Description

Description:

Position Summary:

As a Roberts Communities Activities Director, you will plan, create, coordinate and host events and programs for residents and guests that build connections within their community, create memories for the family, and provide rewarding experiences and opportunities. Your position is responsible for effectively producing high quality and well-planned events and managing all aspects of the event planning process. Strong organizational skills, initiative, and a high level of energy are essential attributes for success in this role.

About Roberts Resorts & Communities:

This company operates nationally and is growing by the day. At Roberts Resorts & Communities, we're on a mission to build community and fulfilling dreams. Through our core values of resourcefulness, integrity, passion, and epic customer service, we're dedicated to making a difference in the lives of 30,000 people. If you're passionate about creating meaningful impact, thrive in a culture of integrity, and are committed to delivering exceptional service, we invite you to join us in turning visions into reality and shaping a brighter future together.

PERFORMANCE OBJECTIVES:

• Develop and coordinate all phases of event planning process with emphasis on quality and creativity
• Manage and execute multiple events simultaneously, including timelines, production schedules, risk assessment, vendor/venue management, and logistics
• Execute on and offsite events, including event set-up, day-of hosting, logistics management, and tear down
• Foster positive relationships with residents and guests, ensuring their needs are met and enhancing their experience
• Supervise activities team comprising employees and volunteers, providing guidance and support as needed
• Oversee and process accounting and financial matters based on event budgets, including processing invoices and requesting quotes from vendors
• Develop comprehensive marketing plans and materials to promote events and programs across various platforms
• Collaborate with military organizations, agencies, and businesses for partnership and sponsorship opportunities
• Maintain accurate event records and submit required items by deadlines
• Assist with special projects, team members, and collateral duties as assigned
• Adhere to OSHA safety regulations, local laws, and Fair Housing regulations
• Coordinate holiday events and decorating schedules across the property
• Hold meetings with onsite management to develop monthly event calendars
• Plan, manage and execute at least 8 events across all properties each month
• Capture, upload, and share event content and photos on social platforms

KEY COMPETENCIES:

1. Solid computer skills: Proficiency in Microsoft Office, website Content Management System, Google applications, and graphic software (Adobe, Publisher, Photoshop, and InDesign preferred)

2. Effective written and verbal communication: Skills for interaction with internal/external customers

3. Excellent project planning organization: Strategic planning skills

4. Ability to work in a fast-paced environment: Manage time effectively, balance multiple tasks, prioritize, and achieve operational and event objectives

5. Motor vehicle operation capability: Valid license

6. Flexibility to work varied schedule: Including evenings, weekends, holidays, and overtime as required

EDUCATION & EXPERIENCE:

• Minimum of 2-4 years of experience in event planning, recreation, hospitality, marketing, communication, or related fields
• Proficiency in Microsoft Office, website Content Management System, Google applications, and graphic software (Adobe, Publisher, Photoshop, and InDesign preferred)
• Strong project planning and organizational skills
• Ability to work effectively in a fast-paced environment, manage time efficiently, balance multiple tasks, prioritize, and achieve operational and event objectives
• Valid driver's license with ability to operate a motor vehicle
• Flexibility to work a varied schedule, including evenings, weekends, holidays, and overtime as required

PHYSICAL REQUIREMENTS:

• Constantly stand, walk, push, pull, lift grasp, bend and kneel; Frequently use arms and hands
• Manual dexterity for handling paperwork and using office equipment
• Clear vision and hearing for reviewing documents and communicating effectively
• Capability to lift up and carry up to 30 pounds

BENEFITS:

• Medical, Dental, and Vision
• Employer Paid Life Insurance
• Voluntary STD, LTD, Accidental, and Critical Illness
• PTO and 11 Paid Holidays
• 401(k)
• Working in an inclusive community!
• Complimentary stay at one of our resorts!

COMMITMENT TO DIVERSITY:

Roberts Resorts & Communities stands firm in our commitment to Equal Employment Opportunity. We believe in a workplace free from discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected characteristic. Diversity is our strength. We foster an inclusive environment where authenticity is valued, and everyone feels a sense of belonging. We empower individuals to reach their full potential and contribute their best. Join us in creating a workplace where diversity is celebrated, voices are heard, and excellence thrives.

If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to [email protected].