WIOA Administrative Officer

:

Summary

Under general direction, performs administrative and supervisory work of moderate difficulty to facilitate financial management, board structure maintenance, and oversight of the Workforce Innovation and Opportunity Act programs for the County. Performs related work as assigned. THIS IS A REMOTE/ HYBRID POSITION.

Essential Job Functions

(Essential function, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.)

• Under direction of the Workforce Development Director, facilitate workforce development planning and initiatives. Act as liaison between Navajo, Apache and Gila Counties, the cities and towns, local organizations, businesses, and industry concerning workforce and economic development.
• Assist in the development of strategic initiatives, performance measures, and continuous improvement of policies and procedures. Represent the director in meetings and other communication to expand the reach of the team.
• Conduct analyses of initiatives in progress and recommend plan revisions and/or corrective actions to the Executive Director. Prepare strategic initiative assessments quarterly to update the Executive Director and the Local Workforce Development Board.
• Monitor and report financial accounting associated with WIOA activities to the Workforce Development Board; manage and oversee department's budget, fund transfers, and expenditure reports. Recommend spending level modifications to the Executive Director. Submit requests for payment to the Finance Department.
• Establish and maintain electronic and/or paper filing systems for all financial and personnel records related to the WIOA program, including contracts, documentation of appropriate cost allocations, and records related to the NEAZ Workforce Board.
• Coordinate with the Executive Director, Navajo County Procurement Officer, and other economic development partners to assist with the preparation of requests for proposals, contract specifications, bid advertisements, public notices, and contracts.
• Act as Clerk of the Local Workforce Development Board; plan and coordinate meetings and retreats including preparation of packets, materials, meeting agendas, and minutes for the Board.
• Coordinate and arrange facilities for meetings with other stakeholders and community programs.
• Provide administrative support to supervisory and management personnel.
• Participate in local policy and procedure development with administrative team. Provide technical assistance to OSO and program supervisors on implementation of evolving policies and procedures.
• Research grants and other growth opportunities; apply for Workforce related grants/funding opportunities for specific initiatives and maintain the required records for any funds received.
• Assist director with management of county personnel and web communication systems.
• Other duties as assigned.

Knowledge and Skills

• Knowledge of state, local and federal governmental and enterprise accounting practices and methods. Skill in utilizing electronic and automated accounting systems.
• Knowledge of Standard Accounting Practices, Fund Accounting, and federal regulations regarding allowable expenditures.
• Proven organizational skills with strong follow-through and ability to meet tight deadlines.
• Knowledge of Arizona Open Meeting Law.
• Knowledge of Equal Opportunity laws.
• Knowledge of file and records maintenance.
• Knowledge of principles and practices of office administration and management.
• Skill in recording information clearly and completely.
• Skill in effectively communicating verbally and in writing.
• Skill in establishing and maintaining effective working relationships with employers, other agencies, and the public.

Desirable Qualifications

Required Qualifications: Associates' Degree in Accounting, Public Administration, or a related field; OR a minimum of 3 years' experience in government accounting or government office administration ; OR equivalent combination of education, training, and experience; AND able to successfully pass fingerprint and drug testing; AND valid driver's license. Desirable Qualifications: Bachelor's Degree in Accounting, Public Administration, or a related field; OR a minimum of 5 years' experience in government accounting or government office administration ; OR equivalent combination of education, training, and experience; AND able to successfully pass fingerprint and drug testing; AND valid driver's license.