Police Property Control and Inspection Specialist

Duties and Requirements Click to read more

Duties

ESSENTIAL FUNCTIONS:

• Maintain a current record of physical inventory for the police department; coordinate with respective locations to set schedules.
• Perform regular checks and audits of stock items, uniforms, materials, and supplies to ensure the department is equipped for daily operations.
• Perform inspections on all protective equipment and coordinate with administrative staff to dispose of expired PPE items and order/replenish supplies.
• Make recommendations for equipment purchases, coordinate orders with administration, and prepare disposition of expired supplies and/or equipment as needed.
• Ensure purchases are aligned with department needs and budget by following GRIC procurement, contract, and budgeting processes.
• Creates forms and databases to support job efficiency.
• Ensure patrol vehicles are stocked with essential equipment by coordinating with GRPD Fleet.
• Use inventory software to issue and track uniforms, equipment, and supplies. Track purchases, users, repairs, and warranties. Prepare regular inventory reports.
• Performs administrative duties to include updating and maintaining databases, files, records, conducting product and pricing research, and corresponding with various GRPD/GRIC employees, department, and vendors.
• Input property data into the computer for accurate listing; Keep accurate filing system regarding department purchase orders, vouchers, and supplier invoices; Work closely with the Finance/Fixed Assets team in completing necessary forms to aid with reconciliation.
• Perform other related duties as assigned.

Requirements

REQUIRED KNOWLEDGE, SKILL AND ABILITY:

• Knowledge of computer applications and appropriate software programs
• Knowledge of police property control and inventory procedures.
• Knowledge of modern office procedures.
• Knowledge of property and asset control regulations and guidelines.
• Knowledge of purchasing methods and procedures.
• Knowledge of bar-coding methods and practices.
• Knowledge of reconciliation and depreciation practices.
• Ability to lift items to 50 pounds for delivery as it pertains to supplies or equipment.
• Ability to complete and maintain written records of physical inventory.
• Ability to perform with great attention to detail and accuracy.
• Ability to communicate effectively verbally and in writing.
• Ability to understand and follow verbal and written instructions.
• Ability to establish and maintain effective working relationships with other employees, Community Officials, and the general public.
• Ability to perform all physical requirements of the position; agree to maintain a Drug-free workplace.

REQUIRED EDUCATION AND EXPERIENCE:

• High School diploma or GED and two (2) years’ experience in property control, warehousing, inventory maintenance and control, law enforcement quartermaster, public safety equipment purchasing and/or management, or any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.
• Experience and knowledge of law enforcement equipment, uniforms, and systems preferred.

ADDITIONAL REQUIREMENT:

• Must be able to lift, move, or carry objects up to 40 pounds.
• Required to pass a background check and fingerprint clearance as a condition of employment and must continue to maintain throughout duration of employment.
• Required to obtain a Tribal Operator’s permit.

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