Administrative Assistant

Job Responsibilities:

• Supporting approximately 500-person org.
• Manage executive calendar, assist in planning internal meetings, and external engagements.
• Make travel arrangements and prepare expense reports when needed.
• Organize and coordinate department meetings, quarterly events, recognitions, and teambuilding activities across the organizations.
• Keep accurate and detailed department records, including maintaining org charts, email distribution lists, SharePoint site, Yammer page, etc.
• Work w/ the culture team as part of a wider department admin team, provide logistics support, proactively formulate solutions and/or recommendations to help ensure deadlines and goals are met.
• Receive, interpret, and evaluate the level of significance of requests, take appropriate responsive action, and determine when staff should be notified or involved.
• Collaborate with other admins to improve the efficiency of administrative processes.
• Manage cube Spaces, Aisle signs, mailroom, gown room hangers and lockers.
• Order and stock required office supplies.

Skills:

• Interpersonal Skills: Excellent interpersonal skills with a demonstrated ability to maintain confidentiality.
• Organizational Skills: Effective organizational skills to enhance administrative processes.
• Teamwork: Proven ability to build strong relationships within and outside the department to support the organization effectively. Team player with aptitude to build strong collaborative relationships with multiple admins in and across departments
• Problem-Solving: Positive attitude with experience in problem-solving, decision-making, initiative, and independent follow-up.
• Communication: Strong verbal and written communication skills with a customer service orientation.
• Professionalism: Comfortable interacting professionally with all levels of executives, both internally and externally.
• Proactive: Recognize potential issues in advance and proactively mitigate them creatively.
• Adaptability: Manage multiple priorities, re-prioritize as necessary, and work comfortably in a fast-paced, dynamic environment.
• Independence: Self-starter who can work with minimal supervision and direction, comfortable with ambiguity.

Education/Experience:

• High School Diploma.