Elections Department Executive Assistant
- Work with a greater purpose
- Opportunities for growth and development within Maricopa County
- Learn more at Why-Work-Here We Require
- High School Diploma or GED Certificate
- Five years of administrative experience with at least three years supporting management-level positions
- Postgraduate degrees or professional-level-related experience may substitute for education or experience on a year-for-year basis
- Must complete the next scheduled Secretary of State Election Officer Certification
- Must be eligible to vote in Arizona and pass an applicable background screening
- Computer/software skills with experience in database management, Excel pivot tables, PowerPoint, business computer applications, and building data collection/screening tools
- Two or more years of professional analytical experience
- Two or more years of human resource or payroll experience
- Assists executive leadership by conducting management research work involved in analyzing and evaluating assigned programs and policies, organizational structures, systems and procedures, equipment, staffing, and alternate methods of providing service.
- Documents progress by Division, program, office, supervisor, and/or employee by established business practices and standardized procedures.
- Assists the Division and Program Managers in formulating and implementing standard operating procedures and Administrative Policies.
- Collects information and data to conduct surveys on operational and administrative issues, trends, analyzes findings, prepares reports, and makes recommendations to management.
- Provides administrative support to department management.
- Supports Human Resources by managing logistics for employment interviews, including contacting candidates, scheduling conference rooms or virtual resources, coordinating with panelists, and preparing interview packets.
- Collects, reviews, and audits approximately 300-600 temporary employees' timecards during four election cycles per year.
- Assists with the input of poll worker payroll, including training classes, set-up, and payment for premium status and/or any miscellaneous expenses.
- Compiles payroll data and writes reports for management.
- Evaluate mileage, travel, and other reimbursements.
- Professionally and effectively communicates County and Department policies and procedures related to payroll processing.
- Researches, compiles, and analyzes information and data for recruitment trends, special projects and comprehensive reports.
- Utilizes County HR software programs to generate forms, queries, and personnel reports as requested.
- Prepares and maintains Department files for personnel in an organized and confidential manner.
- Evaluates staffing needs and workload trends; recommend new positions if needed.
- Composes, edits, and processes complex and confidential correspondence, legal documents, and other communications on a wide variety of subjects requiring knowledge of the procedures and policies of assigned area.
- Interprets and explains County and Department rules, policies, and/or regulations pertaining to temporary employee payroll.
- Performs other related duties as assigned.
- Mandatory overtime is required during Election cycles.
- Office environment requiring extended periods of sitting.
- Only the most qualified candidates will be considered
- Consideration will only be given to candidates who submit online applications
- Candidates will be contacted primarily through email and their Workday online application profile
- Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive
- Only the most qualified candidates will be considered
- Consideration will only be given to candidates who submit online applications
- Candidates will be contacted primarily through email and their Workday online application profile
- Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive
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