Accounts Receivable Specialist
Job Description
Job Description
About the Role:
We’re looking for an experienced Accounts Receivable Specialist to join our fast-paced, growing team. This role requires strong communication skills, attention to detail, and the ability to work cross-functionally to ensure accurate and timely billing. We use QuickBooks Enterprise , and experience with the platform and progress invoicing is required. Prefer construction or jobs experience.
Key Responsibilities:
Invoice customers within 24 hours of shipment
Manage manifest billing for freight and billing for full/partial BOMs
Handle progress billing and ensure accuracy
Apply customer payments, reconcile accounts, and maintain records
Follow up on past-due invoices with professionalism and persistence
Collaborate with sales and operations to resolve discrepancies
Collections and Credit Limit monitoring
Strong interpersonal skills with customers and other team members
Report on aging and collection activity to leadership
Assist with month-end AR close and reporting
Requirements:
5+ years of experience in an Accounts Receivable role
QuickBooks Enterprise experience is required
Progress invoicing/Jobs accounting is strongly preferred
Proven ability to follow up with customers professionally
General ledger, experience, GL account reconciliation is a plus
Sales Tax experience strongly preferred
Problem Solver
Experience working with sales teams on collections
Familiarity with freight billing, BOMs, and progress invoicing
Strong Excel skills (VLOOKUP, pivot tables preferred)
Excellent communication and organizational skills
What We Offer:
Competitive salary
Health, dental, and vision insurance
401(k) with company match
PTO and paid holidays
Opportunity to grow with a supportive, entrepreneurial team
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