Executive Operations Coordinator

Global Wall Panel Group, the architectural facade division of Global Roofing Group, is a leading privately held envelope contractor with a five-decade legacy of craftsmanship, safety, and integrity. As part of a family-owned commercial construction enterprise founded in 1971, the company delivers architectural wall panel, cladding, and exterior metal systems for commercial, industrial, and multifamily projects nationwide. With $75M in annual revenue and a $500M bonding capacity, Global Wall Panel Group is poised for significant growth, targeting $200M in revenue within five years. The Executive Operations Coordinator will play a pivotal role in supporting the President of the Architectural Facade Division, acting as an operational partner to drive strategic initiatives and ensure organizational excellence.

This in-office position, based in Phoenix, AZ, offers a unique opportunity to work closely with executive leadership, leverage advanced AI productivity tools, and contribute directly to the company’s ambitious growth trajectory. High performers in this role will have a clear path to advancement, with potential for promotion to Chief of Staff or Operations Manager within 18 to 24 months.

Responsibilities

• Manage the President’s calendar, ensuring alignment with business priorities and preventing scheduling conflicts or overload.
• Coordinate meetings, logistics, and preparation materials with both internal and external stakeholders.
• Capture and track commitments, action items, and follow-ups from meetings and executive conversations, maintaining a centralized live tracker.
• Conduct weekly executive reviews to clear, reassign, or escalate open items and proactively flag at-risk commitments.
• Operate AI tools daily (such as Microsoft Copilot, Teams AI features, Power Automate, Claude, ChatGPT, and Notion AI) to enhance executive productivity and streamline workflows.
• Build and maintain a prompt library for recurring executive workflows and automate action-item extraction from meeting transcripts.
• Prepare agendas and briefing documents for significant meetings, capture real-time notes, and distribute summaries and action items within 24 hours.
• Triage and manage email, Teams messages, and communication priorities on behalf of the President, ensuring timely and professional responses.
• Draft executive communications, summaries, and leadership updates for review and approval.
• Support coordination of key initiatives, growth programs, and cross-team projects, maintaining organized documentation and records.
• Assist in structuring and maintaining leadership operating rhythms, reporting formats, and accountability frameworks.
• Identify opportunities for process improvement, operational simplification, and new automation initiatives.

Qualifications

• 5+ years of experience supporting senior leaders or executives in a fast-paced professional environment.
• Demonstrated, daily working fluency with AI productivity tools such as Microsoft Copilot, Claude, ChatGPT, or comparable platforms.
• High proficiency in Microsoft 365, including Outlook calendar management, Teams, SharePoint, and OneNote.
• Exceptional organizational and time management skills, with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills, with the ability to translate ambiguous input into clear, structured output.
• Strong attention to detail and consistent follow-through to ensure all commitments are met.
• Professionalism and discretion when handling sensitive executive and business information.
• Proactive problem-solving skills and the ability to anticipate needs and build structure independently.
• Preferred: Experience in construction, engineering, or project-based industries; experience building automations using Power Automate, Zapier, Make, or similar platforms; familiarity with project management systems (Wrike, Monday, Asana, or equivalent); experience with EOS or structured operational management frameworks; background in startup operations, chief of staff support, military administration, or technical project management; experience supporting executives in high-growth or entrepreneurial environments.

Global Wall Panel Group is an equal opportunity employer. We are committed to fostering a diverse and inclusive workplace where all individuals are valued and treated with respect. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.