Grant and Contract Administrator II (Electrical and Computer Engineering)

: Posting Number req19551 Department Electrical and Computer Engr Department Website Link Location Main Campus Address Tucson, AZ USA Position Highlights

The Department of Electrical and Engineering (ECE) invites applications for the position of a Grant and Contract Administrator II. Successful candidates will possess advanced knowledge in accounting and grant administration as well as having strong initiative and prioritization skills. The overall objective of the Business Office is to provide excellent operational and financial management support to ECE faculty members. The Grant and Contract Administrator II position plays an important role in managing faculty and staff salary allocations, reviewing and approving financial transactions, monitoring budgets, reconciling data, producing financial reports, and managing sponsored and non-sponsored accounts for faculty. The position also provides post-award services related to grants management including the following: reporting, financial projections, account reconciliation, procurement, financial services, collaborating with principal investigators and other research staff to ensure compliance with sponsor regulations, and sub award administration. The selected candidate must demonstrate the capacity to respond to a significant number of requests in a timely manner, exercising diplomacy, discretion, and excellent judgment. A high degree of professionalism, confidentiality, and initiative is expected. ECE personnel work to provide excellent business support to administrators, faculty, staff, and students. We work in a collaborative team environment with an emphasis on respect to each other and our stakeholders.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

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Duties & Responsibilities

• May act as a fiscal officer on assigned sponsored and non-sponsored accounts as well as assist as needed in the preparation of financial reports for sponsors and PIs. Reconcile account transactions.
• Coordinate post-award activities with College of Engineering Research Administration Services, ERAS, implement new awards, subcontracts, cost-share and effort reporting and research award close out.
• Reconcile payroll records and process salary transfers as needed, verify and monitor internal and external commitments, and create and manage funding plans.
• Prepare monthly Grant and Contract effort reporting for ECE faculty, process adjustments as needed.
• Reconcile UA P-Card transactions for the department for charges processed on sponsored and non-sponsored accounts, following UA Policies and Procedures.
• Utilize UAccess to review and monitor departmental/grant/contract activity, budgets and balances for appropriate spending, and compliance with various agency's policies and regulations.
• Provide explanations and recommendations to Faculty, Business Manager, and Department Head for operational budget variances, analysis of posted expenses, available account balances, hiring and purchasing options, expense forecasts.
• Review, process, and/or approve day-to-day business transactions with accuracy, completeness, and in compliance with university policies. This may include updating distributions, salary transfers, processing external awards, general expense corrections, reviewing transaction detail reports.
• Assist with annual UA All Funds Budget, UA Budget Rollover, and Departmental Fiscal Year End processes.
• Communicate with multiple stakeholders to train and provide guidance on university/sponsor policy and procedures.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Excellent communication, analytical, and problem-solving skills. To perform the role, most communication occurs within the department or other work units within the college or university.
• General knowledge and use of principles, theories, and concepts. Work is performed with moderate guidance and may be reviewed for soundness of judgement, accuracy, and alignment objectives.
• Ability to develop comprehensive budgets using Excel and auto-generated financial reports.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of grant management experience (pre-award and/or post-award).

Preferred Qualifications

• Three (3) years working experience and knowledge interpreting University policies and procedures.
• Three (3) years of experience working with the University Financial Systems.
• Three (3) years of experience working with Federal or State grants and contracts in a research or public service setting.
• Three (3) years of experience reconciling sponsored and fixed price complete accounts.

FLSA Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Research Benefits Eligible Yes - Full Benefits Rate of Pay $59,404 - $74,254 Compensation Type salary at 1.0 full-time equivalency (FTE) Grade 8 Career Stream and Level PC2 Job Family Grant & Contract Admin Job Function Research Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date 7/1/2024 Expected End Date Contact Information for Candidates Travis Rust: [email protected] Open Date 5/16/2024 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant References, including one from the current/most recent supervisor, will be requested from finalist. Diversity Statement At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.