Administrative Support Assistant II

Posting Number

req25727

Department

Agric Extension Administration

Department Website Link

Location

Tucson Campus

Address

Tucson, AZ USA

Position Highlights

The Administrative Support Assistant II provides administrative support for leadership operations and administrative processes within Cooperative Extension. This position assists with coordination of travel logistics, preparation of documentation for administrative processes, and general administrative workflow support.

The role supports administrative activities by maintaining documentation, assisting with scheduling and logistics, and providing support for institutional administrative processes under the direction of the Administrative Support Manager.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs.

Duties & Responsibilities

Administrative Support for Leadership Activities

• Assist with coordination of travel arrangements and logistics for Associate Directors and leadership staff in accordance with University travel policies.
• Provide support for scheduling meetings, maintaining calendars, and preparing meeting materials.
• Assist with logistical coordination for leadership meetings, retreats, and administrative events.

Administrative Process Support

• Assist with preparation and organization of documentation associated with faculty review processes such as Continuing Status packets.
• Maintain records and assist with tracking submission timelines for administrative processes.
• Support communication related to administrative documentation and scheduling of review activities.

Administrative Operations Support

• Maintain administrative records and documentation supporting leadership operations.
• Assist with monitoring administrative deadlines and maintaining organizational files.
• Provide support for preparation of reports, summaries, and administrative documentation.

Unit Coordination and Communication

• Provide administrative assistance supporting communication across leadership staff and administrative teams.
• Assist with coordination of meetings and operational activities within the unit.
• Provide administrative support for projects and initiatives as assigned.

Knowledge, Skills, and Abilities (KSAs):

• Ability to assist with coordination of administrative tasks and activities.
• Strong organizational and recordkeeping skills.
• Ability to maintain confidentiality and manage sensitive information.
• Ability to communicate effectively with faculty, staff, and leadership.
• Ability to work within established procedures and guidelines.
• Proficiency with standard office and administrative software.
• Strong organizational and communication skills.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High School diploma or high school diploma equivalency is required.
• Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Experience working in a higher education environment.
• Experience providing administrative support to leadership or management staff.
• Experience assisting with coordination of administrative documentation or review processes.
• Experience providing administrative assistance and maintaining documentation.
• Experience working with organizational procedures or administrative processes.

FLSA

Non-Exempt

Full Time/Part Time

Full Time

Number of Hours Worked per Week

Job FTE

1.0

Work Calendar

Fiscal

Job Category

Organizational Administration

Benefits Eligible

Yes - Full Benefits

Rate of Pay

$18.15 - $22.69

Compensation Type

hourly rate

Grade

Compensation Guidance

The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level

OC2

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required

Fingerprint criminal background check (security sensitive due to job duties)

Number of Vacancies

Target Hire Date

5/4/2026

Expected End Date

Contact Information for Candidates

Kelly Montez

***email_hidden***

Open Date

4/20/2026

Open Until Filled

Yes

Documents Needed to Apply

Resume and Cover Letter

Special Instructions to Applicant

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.

Paper copies of the Reports can be obtained by contacting the University Compliance Office at [email protected].