Executive Assistant

Job Description

Job Description

We are looking for a highly skilled and organized Executive Assistant to provide critical support to a fast-paced real estate development executive team. This contract position, based in Scottsdale, Arizona, involves managing day-to-day operations, coordinating communications, and handling special projects for a variety of real estate ventures. The ideal candidate will bring professionalism, discretion, and a proactive approach to ensure the executive team can focus on strategic objectives.

Responsibilities:
• Manage and maintain an active calendar of appointments, ensuring smooth coordination of meetings, events, and commitments.
• Arrange comprehensive travel plans, including domestic itineraries and logistics, for the executive leadership team.
• Prepare detailed briefing materials, agendas, and follow-ups for meetings, ensuring alignment with priorities.
• Draft, proofread, and finalize correspondence, presentations, and reports with a high level of accuracy.
• Support corporate and investor relations by preparing presentations, materials, and meeting minutes as needed.
• Track key deliverables and follow up on outstanding tasks to ensure deadlines are met.
• Organize and maintain files, including contracts, budgets, and project documentation, for easy access and reference.
• Process and complete expense reports efficiently, adhering to company guidelines.
• Coordinate company events and parties, managing all aspects from planning to execution within budget.
• Represent the executive team in communications, fostering strong relationships with clients, officials, and stakeholders.• A minimum of 5 years of experience as an executive assistant, preferably supporting senior leadership in real estate, construction, or a related field.
• Exceptional organizational and time management skills, with the ability to prioritize multiple tasks.
• Strong written and verbal communication skills, with attention to detail and accuracy.
• Proficiency in Microsoft Office Suite and familiarity with expense and project management tools.
• Demonstrated problem-solving abilities and the capacity to work independently under tight deadlines.
• Detail-oriented approach with the ability to interact effectively with high-level stakeholders.
• Comfort with evolving technologies, including virtual collaboration platforms and AI-based tools.
• Proven ability to handle sensitive information with discretion and confidentiality.