Executive /Administrative Assistant - Technology Business Management

At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. 

Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express. 

The Executive Administrative Assistant role plays as an important support function within Technology Business Enablement. This individual will support two Vice Presidents in the Tech Business Enablement team and Workforce Management team as well as interact with senior management from various business units. The candidate should demonstrate a solid executive presence and an ability to prioritize activities for the VP and facilitate on their behalf. The Executive Assistant will also assist in the coordination of special projects and ad hoc administrative requests, as required. A successful candidate must be flexible, an adept multitasker, a self-starter, and professional.

Key responsibilities include:

• Organizing and maintaining complex and changing calendars and managing conflicting time requirements
  
• Coordinating, preparing, and reconciling expenses
  
• Coordinating logistics and arrangements for regular and ad hoc internal or external meetings and events
  
• Undertaking proactive follow-ups on critical to-dos in order to effectively meet deadlines/commitments
  
• Coordinating payroll, real estate, compliance, and other administrative/project work activities
  
• Actively supporting planning for team building and employee engagement activities
  
• Managing team contact lists, organization charts, PTO tracking, and reporting
  
• Ad hoc support for VP and Director Assistant in preparing presentation materials and analyzing data
  

Preferred Qualifications:

• Excellent organization and time management skills
  
• Thrives in a fast-paced and dynamic environment
  
• Ability to work independently and influence others as needed
  
• Confident and self-motivated with strong time management skills
  
• Proven track record of maintaining high integrity and confidentiality
  
• Proficient in Word, Excel, PowerPoint, Outlook
  
• Team player with positive outlook and can-do attitude
  
• Strong verbal and written communication skills
  
• Ability to manage multiple daily requests and perform tasks with high accuracy
  
• Ability to step outside of the scope and accountability of principal responsibilities
  
• Ability to perform data analytics, contribute to presentation materials, outline communications (preferred)
  
• Proficient in American Express (AXP) systems/processes (Concur) (preferred)
  
• Knowledge of AXP policies and administrative procedures (preferred)

Salary Range: $24.05 to $48.10 hourly + bonus + benefits

The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.

We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:

• Competitive base salaries
• Bonus incentives
• 6% Company Match on retirement savings plan
• Free financial coaching and financial well-being support
• Comprehensive medical, dental, vision, life insurance, and disability benefits
• Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
• 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
• Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
• Free and confidential counseling support through our Healthy Minds program
• Career development and training opportunities
  

For a full list of Team Amex benefits, visit our Colleague Benefits Site.

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.

We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

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Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.

Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.