Events Assistant (Temporary Position)
Department Senior VP Health Sciences
Department Website Link
Location Tucson Campus
Address 1501 N. Campbell Ave., Tucson, AZ 85719 USA
Position Highlights
Temporary position for an events assistant for the UAHS events team. The positions will assist the events coordinator with day-to-day event logistics, ensuring correspondence is up to date, and processing reservations and invoices. As well as being the point of contact for events.
The University of Arizona has been recognized for our innovative work-life programs.Duties & Responsibilities
- Assisting with event reservation approvals and cancellations. Updating any event modifications for customers.
- Event Invoicing, generating invoices, submitting invoices for payment via Internal Billing.
- Be the point of contact for day of events. Assisting customers with any day of event needs ensuring a successful event. Staff information desk for guests in the Health Sciences Innovation Building.
- Handle event inquires and emails, including finding appropriate rooms for events. Schedule and lead event walkthroughs with customers.
- Assist event coordinator senior and director with daily projects.
Knowledge, Skills & Abilities:
- Excellent communication skills and time management working in a fast-paced environment.
- Experience with Microsoft office suite.
- Knowledge of Astra Scheduling.
- Ability to follow University event policies, procedures, and operational requirements.
- Experience coordinating and supporting event staging.
- Knowledge of UAccess Financial systems.
- Ability to lift up to 35 lbs.
This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.
- High school diploma or high school diploma equivalency is required.
- Prior work experience not required.
FLSA Non-Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job FTE 1.0
Work Calendar Fiscal
Job Category University Operations
Benefits Eligible No Benefits
Rate of Pay $16.50 - $18.75
Compensation Type hourly rate
Grade 2
Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level OC1
Job Family Conference & Events
Job Function University Operations
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies 4
Target Hire Date
Expected End Date 8/21/2026
Contact Information for Candidates Elena Cruz, [email protected]
Open Date 3/12/2026
Open Until Filled Yes
Documents Needed to Apply Resume and Cover Letter
Special Instructions to Applicant
Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at [email protected].
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