Accounts Payable Specialist

POSITION SUMMARY:

The Accounts Payable Specialist is primarily responsible for managing the full-cycle accounts payable process. They perform the processing, recording, and payment of accounts payable transactions, and ensure all disbursements are paid accurately and in accordance with the finance department policies and procedures. In addition, assist in maintaining general ledger accounts and reconciliations. Other responsibilities include gathering, processing, and documenting information from third-party vendors. The Accounts Payable Specialist also assists the accounting team with duties as assigned.

MAJOR DUTIES AND RESPONSIBILITIES:

• Responsible for the full cycle accounts payable function for multiple companies.
• Manage and maintain the purchase order process as applicable by the company.
• Manage and maintain A/P approval process to ensure all payables are coded correctly and entered in accounting software.
• Review vendor invoices for accuracy and strive to identify cost-saving opportunities.
• Reconcile vendor statements and resolve outstanding issues.
• Prepare and process electronic transfers and payments, and post transactions to journals, ledgers, and other records.
• Review and process purchases made on company credit cards, (ie: Home Depot, Pcards) and verify receipts submitted by cardholders.
• Prepare and perform check runs and positive pay uploads.
• Maintain A/P vendor records, including W-4 and 1099's.
• Provide supporting documentation for audits.
• Maintain accurate historical records.
• Manage vendor credit applications.
• Maintain accounting records by copying, logging, and filing documents.
• Protect company assets and keep the information confidential.
• Be an active participant in the overall Accounting Team goals and accomplishments.
• Participate in educational opportunities.
• Other duties as assigned.

REQUIRED EXPERIENCE:

• Associate Degree in Accounting or equivalent preferred.
• 2 years of QuickBooks experience preferred.
• Experienced in cash handling, recordkeeping, and accounting systems.
• Ability to organize, manage time, and set priorities while meeting deadlines.
• High level of attention to detail.
• Self-motivated and able to work independently.
• Mathematical and reasoning skills.
• Ability to be flexible and shift priorities to meet departmental requirements.
• Ability to maintain a high level of professionalism, integrity, and confidentiality.
• Strong verbal and written communication skills.
• Ability to research and analyze various types of data.
• Strong computer skills, including Microsoft Office (Outlook, Word, Excel, and PowerPoint).

Requirements

PHYSICAL AND MEDICAL REQUIREMENTS:

• Successful completion of a pre-employment drug testing and background investigation.
• Allergies related to animals or plants, which might interfere with the ability to work, must be controlled by medications or protective equipment.
• Ability to operate a computer and keyboard.
• Ability to sit and stand for long periods.
• Ability to work in a fast-paced environment.
• Ability to push/pull up to 50 pounds.
• Must be willing to work a minimum of 40 hours per week, including weekends and holidays as and if needed.
• Ability to use hands to finger, handle, or feel; and reach with hands and arms.
• Ability to balance, stoop, kneel, crouch, climb stairs, or crawl.
• No impairment of sight, smell, hearing, touch, balance, and agility of movement which might interfere with the ability to work.
• Specific vision requirements for this job include close vision, color vision, depth perception, and the ability to focus.
• Must be able to take directional cues directly or indirectly.
• Ability to work in an environment that may be loud at times.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.