Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team. This prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry.
Title: Legal Executive Assistant
Location : Phoenix, AZ (Hybrid)
Key Notes
Support a renowned, multi-billion-dollar global law firm with a reputation for excellence
Work closely with high-level partners and clients, managing critical operations
Join a culture of collaboration and high performance, fostering professional growth
Hybrid work flexibility available after onboarding
Competitive compensation and comprehensive benefits package
Responsibilities:
Administrative Support & Coordination
Manages and maintains attorney Outlook calendars, resolves scheduling conflicts, and coordinates complex travel itineraries.
Prepares agendas, reports, and presentations; composes correspondence (sometimes confidential).
Plans and coordinates department or practice group meetings, including logistics and engaging appropriate parties.
Maintains paper and electronic filing systems, ensuring compliance with Information Governance policies.
Develops and maintains professional relationships and ensures teams work together efficiently.
Provides proactive communication to attorneys regarding upcoming commitments, preparing materials in advance.
Collaborates with peers for team support and coverage.
Performs general administrative tasks in support of the partner's practice.
Delegation & Project Management
Delegates administrative and document work to other Legal Support Services team members (Legal Support Assistants and Legal Administrative Assistants) and firm resources.
Maintains responsibility for and tracks all delegated activities/tasks/projects to successful completion.
Works proactively to complete critical deliverables, including drafting letters, preparing reports, and other tasks that facilitate practice building.
Client & Financial Manageme nt
Handles extensive direct interaction with clients and outside business contacts.
Oversees billing matters (prebilling tasks, approval forms, international billing, liaison with biller/collections team).
Monitors client budgets for reporting purposes.
Performs work that substantively and positively impacts the partner's financial viability with client matters.
Confidentiality & Judgment
Exercises discretion and professional judgment with confidential and sensitive matters.
Meeting Participation & Preparation
Participates in practice group and client team meetings as appropriate.
Reviews meeting materials for accuracy and completeness and distributes to attendees.
Requirements:
A minimum of 5 years of professional executive administrative experience, ideally supporting partners or executives in a legal or corporate environment
Advanced proficiency in Microsoft Excel, Word, and PowerPoint, Aderant and Intapp
Excellent communication and interpersonal skills, with the ability to interact with lawyers, clients, and business professionals
Exceptional organizational and time management skills to handle multiple priorities effectively
A strong work ethic, flexibility, and a positive, dependable attitude
Proven ability to maintain confidentiality and exercise professional judgmen
Understanding of Arizona state court rules to execute state and federal court filings.
Education:
Required: High School Diploma or GED
Preferred: Bachelor’s Degree
Benefits:
Medical, Dental and Vision Insurance
Health savings account (HSA)
Flexible spending account (FSA)
Commuter spending account
Basic life and accidental death & dismemberment insurance (AD&D)
Short Term and Long Term Disability coverage
Guide+Thrive (EAP)
Critical illness insurance
401(k) and Profit sharing plan
PTO and Holiday
Plus much more!