Payroll and Accounts Payable Administrator
- PAYROLL ADMINISTRATION:
- Multi-state Payroll administration (40-60EE’s), processing, auditing (utilizing Evolution Software. We use Payroll Experts as our outsource Payroll company.) We have presence in less than 10 states.
- Qtly tax filings reconciliations (after the PR company completes them)
- Out of state worker tax structure set up for business license, withholdings, UI
- Coordinate the Worker’s Compensation Insurance plan; renewals; annual Audits
- ACCOUNTS PAYABLE:
- Responsible for full cycle AP coding/processing/check issuance, and internal audit to ensure appropriate backup documentation in sub ledgers (issue about 10 checks/wk)
- Benefits participant administration and bill reconciliation
- Investigate and resolve discrepancies in all expense accounts under tight deadlines
- Vendor relations, service contracts renewals
- Review and retain necessary source documentation for accounting and operational financial transactions; file all documents in soft and hard copy folders
- Review contracts for accounting adherence and ensure proper documentation is received and organized
- Updates, verification and validation to business expense schedules (insurance, legal, leases, services, etc.)
- Assist with the creation and needed changes of accounting policies and procedures related to AP /expense management
- Account management of the Dun & Bradstreet credit report to maintain desirable ratings
- Serve as backup and support to any other needed accounting related functions
- Assist with Business Insurance renewals (Crime/ GL/ E&O/ D&O/ EPL/ P&C/ etc.)
- Track and maintain FA activity, schedules, policy, and perform semi-annual physical inventory
- HUMAN RESOURCES ADMINISTRATION:
- Employee on/off boarding administration
- Employee record keeping (soft and hard copy)
- Coordination and updates on benefit portals when employees become/lose eligibility and updates of annual Open Enrollment
- GENERAL ADMINISTRATION:
- Facilities administration (minimal) – office supplies maintenance, correspondence with property manager for repairs, etc.
- Coordinating employee events/ meals/ meetings
- Other accounting, administrative or business duties as assigned
- No supervision of personnel
- Associate degree in Accounting Preferred or equivalent professional on the job experience
- Bachelor’s degree in Accounting a PLUS
- 7+ Years relevant and proven work experience in a corporate environment in similar role
- Knowledge of QuickBooks a big PLUS; Knowledge of Evolution Payroll Software a big PLUS
- Intermediate with MS Word, MS Outlook
- Intermediate/ Advanced experience with Excel
- Strong analytical and judgement skills
- Effectively communicates with manager, peers, and business staff regarding work processes
- Ability to be firm and professional; have strong follow-up ability with management, clients, vendors
- STRONG attention to detail, high % of accuracy in work, organizational and time management skills
- Professional verbal, written communication and interpersonal skills with a customer service focus
- Ability to work with minimal up-front guidance and take ownership of work product and follow through, TAKE INITIATIVE
- Ability to effectively handle multiple projects simultaneously in a deadline driven environment
- Ability to work in a fast paced, constantly changing entrepreneurial environment without getting frustrated or lost
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