Executive Assistant

Job Description

Job Description

Quentin Burdick Job Corps is looking for a Administrative Assistant to the Center Director.

Summary of Duties:

Provide clerical, secretarial, and administrative support as required to the Center Director.

Key Areas of Responsibility:

• Acts as the first point of contact for the Center Director’s office including greeting and engaging with students, staff, community organizations, other Centers and visitors.
• Performs clerical and administrative tasks including drafting letters, memos, and other documents.
• Screen incoming calls and schedule appointments for the Center Director.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. Arranges meetings and appointments and keeps Center Director advised of scheduled appointments and commitments.
• Receives incoming communication or memos on behalf of Center Director, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records and ordering supplies.
• Performs other related duties as assigned.

MINIMUM QUALIFICATIONS:

• High School diploma or equivalent is required. Advanced degrees preferred.
• A minimum of one years administrative experience required.
• Excellent verbal, written, and interpersonal communication skills.
• Strong proofreading and editing skills.
• Proficiency with Microsoft Office programs, particularly Excel, Word, and Outlook.
• The ability to maintain a high level of confidentiality.

This job description is not intended to be all-inclusive. Therefore, the employee may be requested to perform other reasonable related duties as assigned by the immediate supervisor and other management as required. The company reserves the right to revise or change job duties as business requirements dictate. It is mutually agreed that the job description does not constitute a written or implied contract of employment. It is also understood that the company reserves the right to change work schedules as required, including overtime.

Human Learning Systems, LLC, (HLS) is an Equal Opportunity Employer, and does not discriminate because of race, color, sex, religion, national origin, marital status, disability, veteran’s status, or any other basis prohibited by federal, state or local law. HLS also provides reasonable accommodations to qualified individuals with disabilities in accordance with the American with Disabilities Act (ADA) and applicable state and local laws.