Facilities Manager

Job Title : Facilities Manager

Location : Phoenix, AZ

Reports To : Director of Facilities

Department : Facilities / Operations

Job Summary:

We are seeking an experienced and proactive Facilities Manager to oversee the daily operations and maintenance of our company's buildings and grounds within our Arizona and California markets. This role will oversee 33 childcare centers and require monthly travel between the 2 markets. The Facilities Manager will be responsible for ensuring that our facilities are safe, functional, and well-maintained, while also optimizing vendor services and agreements. The ideal candidate will possess strong leadership skills, attention to detail, and a comprehensive knowledge of building systems, maintenance practices, and compliance regulations.

Key Responsibilities:

· Facility Maintenance : Oversee the maintenance and repair of all company buildings, including HVAC, plumbing, electrical, and structural systems. Ensure all equipment is operational and systems are in good working order. Oversee submitted work orders via Work Request Platform ensuring completion in a timely manner based on the urgency of the service order.

• Vendor Management : Enhance and grow relationships with third-party vendors for services such as HVAC, landscaping, plumbing, roofing, and other facility-related services. Negotiate service agreements and ensure services are delivered as per agreed terms for preventative maintenance. Manage the selection and contracting of vendors for local specialized services.
• Safety and Compliance : Ensure compliance with local, state, and federal safety regulations. Oversee regular inspections to identify hazards and implement corrective actions. Maintain up-to-date knowledge of health and safety laws and industry best practices.
• Emergency Response : Be on-call for urgent issues that may arise outside regular working hours.
• Inventory Management : Manage equipment upkeep and current inventory levels implementing cost control strategies.
• Staff Management : Supervise a team of 4 property maintenance technicians and evaluate all staffing levels. Provide training and ensure adherence to company standards.
• Reporting and Documentation : Maintain accurate records of maintenance schedules, inspections, repairs, and other activities. Prepare regular reports on facilities performance and safety compliance.

Qualifications:

· Bachelor's degree in Facilities Management, Business Administration, or a related field (preferred).

· Proven experience (5-7 years) in facilities management or a similar role.

· Strong knowledge of building systems, maintenance procedures, and safety regulations.

· Proficient in vendor relations and project management.

· Excellent communication, organizational, and leadership skills.

· Ability to solve problems quickly and efficiently under pressure.

· Strong attention to detail and ability to prioritize tasks.

· Familiarity with sustainability practices and energy-efficient technologies is a plus.

· Certification in facilities management (e.g., CFM, FMP) is preferred.

Professional Characteristics:

· Ability to efficiently perform job responsibilities with minimal supervision.

· Produce appropriate quantity and quality of work; maintain focus on professional responsibilities while in the office as well as all school locations.

· Maintain a strong work ethic, as evidenced in attendance, professionalism, reliability, and positive attitude.

· Exhibit excellent communication and customer service skills with staff, employees, stakeholders, and vendors.

· Demonstrate a strong and consistent eye for detail.

· Maintain professional appearance.

· Embrace training opportunities and demonstrate interest in professional growth and improving knowledge and skills.

· Respond appropriately to feedback to improve knowledge, skills, and practices.

Working Conditions:

· Full-time position, Monday to Friday, with flexibility required for after-hours emergencies.

· Travel required for off-site facilities or vendor meetings.

· Ability to lift up to 25 lbs, climb ladders, and perform minor repairs or inspections as necessary.