Accountant

Full-time

Description

Department: Finance
Reports To: Chief Executive Officer
Job Status: Full-Time
FLSA Status: Non-Exempt
Positions Supervised: None

Position Summary

The Accountant reports directly to the Chief Executive Officer and is responsible for managing day-to-day accounting operations while providing financial and revenue cycle oversight to support organizational performance and decision-making. This role maintains accurate financial records, oversees accounts payable processes, and partners with revenue cycle and operations teams to support revenue integrity, collections, and financial controls.

The Accountant serves as a key financial resource to leadership, providing analysis, reporting, and insight into accounting and revenue trends within a fast-paced healthcare environment. This position requires strong analytical skills, discretion, and the ability to manage multiple priorities without compromising accuracy or confidentiality.

Essential Duties and Responsibilities

Accounting and Financial Operations

• Maintain accurate and complete financial records in accordance with company policies and applicable local, state, and federal regulations.
• Compile, analyze, and report financial data, including balance sheets, profit and loss statements, cash flow reports, and variance analyses.
• Prepare monthly and ad hoc financial reports for the CEO and leadership, identifying trends, risks, and opportunities.
• Support month-end and year-end close processes, including reconciliations and journal entries.
• Assist with internal and external audits and resolve discrepancies in a timely manner.
• Maintain strict confidentiality of financial and employee information in compliance with HIPAA and company standards.

Accounts Payable and Cash Management

• Manage the full accounts payable cycle, including invoice entry, coding, approval tracking, and vendor payments.
• Monitor and manage cash flow to ensure timely payment of vendors while maintaining appropriate operatingbalances.
• Reconcile bank statements, credit cards, and vendor statements, identifying and resolving discrepancies.
• Maintain vendor records, including onboarding, documentation, and communication.
• Serve as the primary point of contact for vendor inquiries and issue resolution.
• Support leadership with cash flow reporting and short-term liquidity visibility.

Payroll Support

• Review payroll reports for accuracy and completeness prior to final submission by HR.
• Prepare and upload payroll journal entries to the general ledger.
• Reconcile payroll-related accounts as part of the month-end close process.
• Partner with HR to resolve payroll-related discrepancies identified during review.

Revenue Cycle Management Oversight

• Provide financial oversight and analytical support to the revenue cycle process, including billing, coding, collections, and payer reimbursements.
• Monitor revenue trends, accounts receivable aging, denial rates, and collection performance.
• Partner with revenue cycle and billing teams to identify gaps, inefficiencies, and opportunities for improvement.
• Support revenue integrity by ensuring accurate charge capture, reconciliation of payments, and proper revenue recognition.
• Assist leadership with financial analysis related to reimbursement, payer mix, and revenue forecasting.

Process Improvement and Systems Support

• Identify opportunities to improve accounting, payroll, and revenue cycle processes and internal controls.
• Support implementation and optimization of financial and billing systems, including participation in requirements gathering, testing, and validation.
• Develop and maintain financial dashboards and reports to track key performance metrics.
• Support change management initiatives related to financial operations and performance improvement.
• Perform other duties as assigned based on organizational needs

Requirements

Qualifications and Experience

• Minimum of three years of progressive accounting experience required.
• Prior experience supporting or working closely with revenue cycle management functions strongly preferred.
• Healthcare, medical practice, or ambulatory care experience required.
• Working knowledge of accounting principles, payroll processes, and healthcare financial operations.
• Demonstrated ability to handle sensitive and confidential information.

Education

• Bachelor’s degree required, Masters in Business or CPA preferred

Knowledge, Skills, and Abilities

• Strong analytical and problem-solving skills.
• Advanced proficiency in Microsoft Excel.
• Understanding of healthcare revenue cycle processes, including billing, collections, and reimbursement.
• Ability to analyze financial and revenue data and present findings clearly to executive leadership.
• Strong organizational skills with the ability to manage multiple deadlines.
• Effective verbal and written communication skills in English.
• Ability to act calmly and effectively in a busy or high-pressure environment.

Physical and Work Environment Requirements

• Prolonged periods of sitting and computer use.
• Ability to work in a fast-paced healthcare environment.
• Rare but possible exposure to Bloodborne Pathogens and Other Potentially Infectious Materials. Training and vaccinations are provided upon hire.

Compliance Statement

Phoenix Heart is an Equal Opportunity Employer. Job duties may be modified as business needs evolve.