Executive Administrative Assistant

Executive Administrative Assistant – Yuma, Arizona

Background:

Kent, Campa and Kate Incorporated (KCK) is a federal contracting company that provides professional services to Government Agencies. We are currently seeking candidates for an Executive Administrative Assistant position to support administrative activities for the Marine Aviation Weapons and Tactics Squadron One (MAWTS-1), located at Marine Corps Air Station, Yuma.

Salary Range: $73,000 - 76,000 Annually

Requirements:

• Active Secret Clearance.
• Three (3) years’ experience providing executive administrative support or related experience.
• Experience and sufficient knowledge of the Joint Federal Travel Regulations (JFTR), Government Travel Charged Card (GTCC) program and the Defense Travel System (DTS).
• Microsoft Office and SharePoint experience.
• Excellent attention to detail and organizational skills.
• Ability to work outside normal operating hours during training exercises.

Preferred Requirements:

• Associates or bachelor’s degree in a related field.
• Prior working experience and/or knowledge of Marine Corps or Military.

Duties and responsibilities (including, but not limited to):

Coordinate with the Government personnel to improve critical process performance for two of the command’s administrative programs, DTS and GTCC:

• Research and implement best practices for managing and improving the command’s use of the DTS program.
• Track and complete administrative action items efficiently and expeditiously and improving the travel authorization practices within the DTS framework.
• Operate as an alternate when the GTCC Coordinator not available.
• Forecast funds needed for travel executed by the Senior Leadership of MAWTS-1.
• Serve as the primary point of contact for all traveler needs for MAWTS-1.
• Produce reports, records and review documents associated with the use of DTS by MAWTS-1 personnel.
• Analyze and implement best practices to enhance the DTS accuracy for the command, resulting in gained efficiency for individual travelers and the command.

Other Administrative Support Tasks:

• Develop schedules for action items, assign roles and responsibilities among stakeholders, and execute implementation plans.
• Ensure that the overall comprehensive administrative support is tailored to support established goals and timelines.
• Attend and provide technical support at Joint Working Groups and other Initial Planning Teams
• Provide monthly status reports.
• Assist in the facilitation and conduct of conferences.

Coordinate Military Protocol Functions:

• Coordinate military travel arrangements and protocol functions.
• Produce itineraries and detailed schedules for Very Important Persons and Distinguished Visitors.
• Arrange for rental or government vehicles, commercial or government air transportation, and lodging.
• Through close coordination with aides de camp and other executive assistants, ensure accuracy of DTS orders, all methods of travel and lodging, and personnel access (i.e. security requirements and Joint Personnel Adjudication System (JPAS) clearance information).
• Organizing and supervising the execution of Changes of Command and WTI Graduation Ceremonies.

Application Notes:

• Please provide a resume to include the duties and responsibilities performed for each previously held position.
• Applicant must currently be authorized to work in the United States on a full-time basis.

Kent, Campa and Kate Incorporated (KCK) is an equal opportunity employer. KCK does not discriminate against employees and applicants on the basis of race, color, religion, sex, ancestry, national origin, gender, sexual orientation, marital status, age, disability, gender identity, results of genetic testing, veteran status, or any other status protected by federal, state, and local law.