Accounting Manager

Job Description

Job Description

Description:

JOB TITLE : Accounting Manager

STATUS : Full-Time

TYPE : Hybrid as permitted by Supervisor

PURPOSE :

The Accounting Manager will be responsible for performing accounting functions including accounts payable and cash disbursement processes while ensuring financial accuracy. They ensure that all invoices, bills, and other requests for payment are handled in a timely fashion. This individual will prepare and maintain accounting records in online QuickBooks, general ledger, accounts payable, financial policies, procedures and controls, and reporting systems.

EDUCATION / QUALIFICATIONS / COMPETENCIES :

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred
• 1-3 years of related or equivalent experience preferred
• 1+ years of supervisory experience
• Comfortable working in a fast-moving dynamic environment.
• Experience with multi-unit entities
• Possess and understanding of Accounting Principles, using various tools for monitoring performance
• Proven ability to develop effective working relationships at all levels of the organization
• Attention to detail and well-developed time management skills
• Familiarity with QuickBooks and Procurify is a plus
• Ability to develop, and train employees, to include organizing, prioritizing, and scheduling work assignments
• Intermediate Excel skills with the ability to do formulas like v-lookup, sumif/sumifs, pivot table.

OVERALL RESPONSIBILITIES :

• Oversee daily functions of Account Payable
• Perform accounts payable related duties, including:
• Review open purchase orders, accrued purchases report & general ledger coding distribution
• Review proper GL coding, sales/use tax and enter A/P invoices with 2-way/3-way matching within 24-48 hours upon receipt
• Process check-runs and create payment voucher packages
• Process individual checks as needed
• Follow up with vendors or users regarding issues with PO or AP invoices, solve issues within 48-72 hours.
• Filing and properly maintaining AP documents
• Keep track of all company credit card spending, and make payments on credit accounts
• Prepare 1099 and 1096 reporting
• Prepare month-end AP accruals.
• Prepare supporting and summary schedules to be used internally or by auditors in preparation of comprehensive financial statements.
• Support monthly closing.
• Verify accuracy of general ledger, prepare account reconciliations and journal entries as needed
• Regularly interact in a courteous and professional manner with interdepartmental staff and management personnel, vendors, and
• Recommend best practices and improve the standard procedures.
• Other GL/AP related duties/ad-hoc projects as assigned.

The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change, or rescind the work assignments of different positions, and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

PHYSICAL REQUIREMENTS / WORKING CONDITIONS :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to stand and/or sit for prolonged periods of time
• Can independently move objects up to 25 lbs.
• Sufficient hand, arm, and finger dexterity to operate a computer keyboard, other office machinery, and perform repetitive motions
• Must have sufficient hearing and speaking ability to communicate in person or on the phone/computer with others

CULTURE OF CARE :

Culture of Care is our commitment to create a supportive environment in which every student can achieve their educational and career goals. Culture of Care encourages one-on-one relationships. Creating a culture that focuses on the student and their wellness. This includes understanding the student's complex lives. It is about creating a school where everyone feels welcomed by:

• Creating a sense of community in all interactions and communications with students
• Identifying problem areas and offering assistance
• Opening up safe conversations for cooperative solutions
• Holding students to standards and goals that will ultimately make them successful in their careers