Office Administrator

About Us:

Stericycle is now part of WM!!! To learn more about WM's acquisition of Stericycle, CLICK HERE to read the press release!

Compensation: $22.01/hr.
Schedule: Monday-Friday, 8 AM to 4:30 PM
***Details: Will work part of the week at Shred-It in Phoenix, AZ and other part of the week at Stericycle in Tempe, AZ. Locations are approximately 10 miles/20 minutes apart.

Stericycle is a U.S. based business-to-business services company and leading provider of compliance-based solutions that protects people and brands, promotes health and well-being, and safeguards the environment. Since our founding over 30 years ago, we have grown from a small start-up in medical waste management into a leader across a range of increasingly complex and highly regulated arenas, serving healthcare organizations and commercial businesses of every size. Every day, we help our customers solve complex challenges by safely managing materials that could otherwise spread disease, contaminate the environment, or compromise one’s identity.

Join us on our mission to protect health and well-being in a safe, responsible, and sustainable way.

Position Purpose:

The Office Administrator provides administrative support for assigned location. Duties vary from accounting, payroll, customer service, and general office work. Also acts as a backup to Billing Administrators and Customer Service Representatives.

Key Job Activities:

• Office Administration:
o Branch Emails.
o Closing Confirmations.
o Coordinating shipping of packages (FedEx parts, supplies, RFP's, etc.).
o Re-schedule of missed service.
o Ordering supplies.
o Open and review mail.
o Vendor Management (setup, communication, local visits).
o Equipment lists PROCESSING deliveries.

• Payroll Processing:
o Time and Attendance. Enters and audits weekly final payroll reports for departmental approval.

• Billing:
o Exception based billing Accounts (Half-Bag).
o Reviews vendor invoices ensuring accuracy and completes all AP related functions.
o Ensures proper coding to correct location and GL account with department managers approval; batches & submits to Corporate A/P.

• Perform other duties and responsibilities, as assigned.

Education:

Required Education: in High School or Equivalent

Experience (North America & LATAM):

• High School Diploma (some college preferred) or equivalent.
• 2+ years of experience, preferably in administrative, demonstrating an excellent knowledge of computer software programs including Microsoft Word, Excel, and PowerPoint.
• Demonstrates the ability to manage multiple issues to resolve related to the upkeep and maintenance of the position.
• Demonstrates the ability to modify behavior, as needed, in order to maintain effectiveness in a changing situation; and with varying tasks, responsibilities, or people.
• Demonstrates the ability to persist with a specific course of action.
• Must be willing to commit the necessary time and effort to complete work assignments and do a quality job.
• Demonstrates the ability to present ideas and information in a clear, concise, organized and diplomatic manner; listen to others to respond effectively to ideas and questions.
• Demonstrates the ability to identify and understand customer needs; takes appropriate actions to ensure customer needs are met and proactively searches of ways to increase customer satisfaction.
• Demonstrates the ability to function independently; resolve problems without direction.
• Demonstrates the ability to manage own time, activities and resources to ensure department standards are met on a consistent basis.
• Demonstrates the ability to identify problems as they occur; follow rules, guidelines, and procedures; apply experience and processes to current assignments.

Certifications and/or Licenses:

Benefits:

• Medical / Dental / Vision / Prescription Coverage
• Healthcare and Dependent Care Flexible Spending Accounts
• Life, Accidental Death and Dismemberment Insurance
• Employee Assistance Program
• Tuition Reimbursement Program / CDL Program
• Paid Vacation and Sick Time
• 401k / Employee Stock Purchase Plan

Participation in some programs requires that employees be regularly scheduled to work a minimum number of hours and/or to have fulfilled a waiting period after they begin employment with Stericycle.

Our Promise:

Stericycle is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.

Disclaimer:

The above description is meant to provide a summary of the nature and level of work being performed; it should not be construed as an exhaustive list of all responsibilities, duties and requirements of the job. This document does not create an employment contract, implied or otherwise, and it does not constitute any right or guarantee of employment condition. This position is open to people with disabilities. Stericycle will consider requests for workplace accommodations for protected physical or mental limitations in accordance with its human resources and risks prevention policies and local laws. To the extent permissible under local law, and consistent with business necessity, Stericycle reserves the right to modify the content formally or informally, either verbally or in writing, at any time with or without advance notice.